Office Manager/Marketing Coordinator

Job Description

Job Description

Company: Neighborhood Coupons
Position: Office Manager & Marketing Coordinator
Employment Type: Full-Time

About Neighborhood Coupons

Neighborhood Coupons is a local advertising company focused on helping businesses reach more customers through targeted neighborhood coupon advertising. We work with businesses across local communities to provide effective and affordable advertising opportunities.

Position Overview

We are looking for a organized, creative, and motivated Office Manager & Marketing Coordinator to oversee daily office operations while also managing our company's social media presence and graphic design needs.

This is a hands-on position for someone who can balance administrative responsibilities with creativity and marketing. The ideal candidate is organized, dependable, comfortable communicating with clients and sales representatives, and has a strong eye for design and social media content.

Key Responsibilities

Office Management & Administration

• Manage daily office operations and administrative tasks
• Answer phone calls, emails, and general customer inquiries
• Maintain organized client records and company documents
• Track advertising accounts, contracts, payments, and deadlines
• Prepare and send emails, price sheets, and client materials
• Schedule meetings and appointments
• Assist with onboarding new advertising clients
• Support sales representatives with leads, follow-ups, scheduling, and customer information
• Help ensure projects and advertising campaigns stay on schedule
• Perform other administrative duties as needed

Social Media Management

• Manage Neighborhood Coupons' social media accounts
• Create and maintain a consistent social media posting schedule
• Develop engaging content designed to attract local businesses and potential advertisers
• Create posts promoting Neighborhood Coupons, advertising opportunities, business tips, promotions, and company updates
• Write captions, headlines, and promotional copy
• Monitor engagement, comments, and messages
• Stay current with social media trends and identify opportunities to increase reach and engagement
• Track social media performance and make recommendations for improvement

Graphic Design

• Design social media graphics, advertisements, flyers, promotional materials, and other marketing content
• Create visually appealing content that follows Neighborhood Coupons' branding
• Assist with designing advertisements for clients when needed
• Edit and update existing marketing materials
• Maintain consistency across digital and printed marketing materials
• Work with the sales team to create graphics and materials that support their efforts

Qualifications

• Previous office management, administrative, marketing, customer service, or sales support experience preferred
• Strong communication and interpersonal skills
• Excellent organization and attention to detail
• Creative mindset with a strong eye for design
• Experience managing social media accounts
• Experience with graphic design software such as Canva, Adobe Photoshop, Illustrator, or similar platforms (REQUIRED)
• Comfortable creating social media content from start to finish
• Professional phone and email etiquette
• Comfortable using computers, spreadsheets, email, and business software
• Ability to multitask and prioritize responsibilities
• Self-motivated, dependable, and proactive
• Ability to work independently while also supporting a team
• CRM or sales-management experience is a plus

What We're Looking For

We're looking for someone who can keep the office organized while also helping grow our brand.

The right candidate will be someone who is organized enough to manage day-to-day office responsibilities, creative enough to produce engaging marketing content, and proactive enough to identify ways Neighborhood Coupons can improve its social media and marketing presence.

This is an important role within the company and offers the opportunity to be involved in office operations, sales support, marketing, social media, and graphic design.