Virtual Assistant: Property Management Support

Role Description

We are building a pool of highly capable Real Estate Virtual Assistants to support property managers, real estate investors, and brokerage teams in the operational management of properties and transactions. This role focuses on supporting end-to-end property operations, including:

• Listing management
• Tenant coordination
• Vendor communication
• Transaction tracking

You will work closely with property managers, real estate agents, and operations teams to ensure that property-related workflows are organized, updated, and executed efficiently.

While specific tools and processes may vary depending on the client, your core responsibility will always revolve around property operations support and real estate administrative execution.

Qualifications

• Experience in real estate support, property management, or administrative coordination roles
• Strong organizational and documentation skills
• Familiarity with real estate workflows (listings, leases, transactions)
• Excellent communication skills and stakeholder coordination ability
• High attention to detail and accuracy in documentation
• Ability to manage multiple properties or transactions simultaneously

Requirements

• MLS systems or real estate listing platforms
• Property management software (AppFolio, Buildium, DoorLoop, or similar)
• CRM tools (HubSpot, Salesforce, or similar)
• Communication tools (email, Slack, Zoom)
• Google Workspace / Microsoft Office
• Project management tools (Asana, ClickUp, Trello, Notion)

Benefits

• Full-Time (40 hours/week)
• Remote work setup
• Salary: 60kPHP/Monthly

Standards

Highly organized and detail-oriented, reliable in handling time-sensitive property operations, with strong communication and coordination discipline. Comfortable working in structured, process-driven environments and proactive in managing follow-ups and documentation.

Scope Flexibility (Important)

This is a pooled role. While the core responsibilities above remain consistent, specific tools, platforms, and workflows may vary depending on the client you are assigned to. You may be placed in roles supporting:

• Property management companies handling multiple residential or commercial units
• Real estate investors managing rental portfolios or STR properties
• Brokerage teams managing listings and transactions
• Hybrid real estate service operations

Candidates who demonstrate strong performance may be considered for more advanced real estate operations or coordination roles over time. Once matched, you will be onboarded into a specific real estate environment with a clearly defined workflow, systems, and property portfolio structure. Depending on client requirements and role allocation, some placements may operate on reduced or adjusted weekly hours. Final workload and schedule will be confirmed during client matching and onboarding.

Client-Specific Requirements

Each client may have specific property systems, workflows, and operational standards. We carefully match candidates based on their experience and strengths, and will align with you prior to any client endorsement to ensure a strong fit.