Financial Operations Associate

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Job Title:
Financial Operations Associate

Department:
Student Life | Student Activities Administration

Reporting to the Associate Director, the Financial Operations Associate leverages specialized knowledge and expertise to guide and advise Student Governments, as supported by the Student Activities team, on the ethical and appropriate use and management of their funds and creates, monitors, and oversees relevant administrative support and training.


As a student-facing position, this role has constant interactions with the Undergraduate Student Government, Council of Graduate Students, and Inter-Professional Council, and other areas that may need support.

The Financial Operations Associate manages various awards and allocation processes and the timelines and distribution processes for student governments' award programs while ensuring compliance with University and Student Life purchasing and accounts payable policies and procedures. This role also must perform work with a high-attention to detail to navigate the complexity of the various forms of student funding including the student activity fee, general funds, development funds, and grant funding and the communication of the use of funds with high-achieving students.

This is a hybrid work position.

Limited evenings and weekends will be required.

Responsibilities:

• 45% Manages the various awards and allocations applications, timelines and distribution process for the student government's various award programs including:
  • Creates, assesses and maintains the award applications and process, posts and monitors the applications, compiles the documentation for review by the committee, monitors the timelines to ensure the committee is reaching all deadlines
  • crafts and coordinates communications with students and student organizations for reimbursements,
  • Performs audits related to funding requests and works with students and student organizations to ensure timely and complete audit requirements are met,
  • tracks and reconciles all awards with approvals,
  • coordinates with external units on joint reimbursement,
  • submits requests for reimbursements and payments into Workday,
  • Directly collaborates with the student governments to update, revise, and amend application and distribution processes for efficiency and compliance; collects and analyzes data to provide information on the various awards programs;
  • Reconciles the general ledger with tracking sheets to ensure all payments have been issued and provides reporting to the student government students and professional staff team making recommendations on future spending
  • Evaluates and facilitates the review of program guidelines for financial compliance and in line with the source of funding
• 40% Guides and executes purchasing practices for the student government areas
  • Submits requisitions
  • Initiates and submits spend authorization requests and reimbursements through Workday related to travel for staff, student, and group related travel;
  • PCard manager and provides staff training for pcards
  • manage expense report transactions and acts as departmental contact for the service center;
  • Team point person on monitoring purchasing updates and sharing with the rest of the fiscal and student government team
• 10% -Attend student activities team meetings as fiscal representation
  • functions as part of the fiscal team to initiate journal entries, accounting, costing allocations, payroll accounting adjustments and reporting and assist with providing fiscal support in other team support areas outside of the student governments as needed
  • Create process documentation and continue to update as needed
• 5% Manages the student government email box and communications

Qualifications

Required:

• Bachelor's degree or equivalent combination of education and experience
• Proven ability to effectively and efficiently administer administrative processes
• Knowledge or education of administering financial processes
• Proficiency in Microsoft Office Suite
• Strong attention to detail and follow-through

Desired:

• 2 years of relevant experience
• Higher Education experience
• Student employee supervision experience

Additional Information:

Student Life Mission

The Office of Student Life fosters students' development, learning, well-being and sense of belonging; empowers students to achieve their academic, personal and professional goals; and prepares students to be engaged in a global society.

Job Profile Pay Range

$22.93 - $29.95 per hour

Offers within this range are based on candidate experience, internal equity and available budget

Career Roadmap Info

Function: Finance

Subfunction: Financial Operations

Career Band: Individual Contributor

Career Level: Specialist 1

Location:
Ohio Union (0161)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.