Administrative Officer

Administrative Officer

Duties include, but are not limited to:

• Actively participates in senior staff meetings in providing authoritative advice and counsel on a wide range of administrative and operational management support issues; and on the formulation and implementation of organization policies, programs, objectives, and plans.
• Advises on a broad range of policies, issues, regulations, problems, and management systems; formulates innovative approaches to resolve conflicting requirements and differing opinions among affected parties regarding the proposed action to be taken; identifies, quantifies, and evaluates the mutual effects and interrelationships between program goals and accomplishments, and available resources and policies; and provides consultation in planning and analyzing multi-year objectives that often conflict with long-range goals and objectives of higher level management. Identifies and analyzes changes and trends in funding for human resources and material needs, human resources availability, and other administrative support matters; and provides management officials with alternative approaches.
• Provides input and analysis for significant management decisions by relating varied program requirements to administrative management needs.
• Plans and conducts complex analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness. Study areas include a wide range of functions such as overtime cost, logistical support, automated applications for administrative functions, office and field space, telecommunications requirements, word processing systems, duplicating equipment, and work distribution. Uses work distribution and workflow charting, task analysis, statistical analysis, observation, interviews, and other techniques.
• Serves as an organization advisor on human resources matters by coordinating organizational needs with human resources office requirements; directing the initiation and processing of personnel actions; and facilitating the accomplishment of various human resources management programs. Analyzes and advises on the implications of proposed management decisions and the administrative aspects involved in the acquisition, retention, motivation, development, and use of human resources. Works with servicing human resources office representatives to identify and resolve human resources needs and problems.
• Supervises the work of a department. Directly responsible for hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations. Directly supervises administrative personnel plus indirect supervision of additional Title 5, Hybrid Title 38 and Title 38 clinical personnel in office. Develops job descriptions and assigns work. Formulates performance standards, conducts evaluations and initiates personnel actions.
• Interprets and applies contract and procurement regulations. Directs others regarding the preparation of requisitions and purchase orders, and ensures adherence to policies and regulations. Advises management officials regarding the impact of changing regulations on the organizations, and recommends changes in organization procedures to conform to new policies.
• As a Contracting Officer Technical Representative (COTR), the Administrative Officer serves as the technical representative of the Contracting Officer (CO), the COTR is responsible for administration of the contract/task order and for assuring compliance by the contractor with the requirements of the contract/task order.
• Performs other related duties as assigned.

Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m.

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/ PD20147O