Clerical Assistant 3

The Position

Are you searching for a rewarding career where you can support coworkers and help keep essential office operations running smoothly? Join the Pennsylvania Department of Transportation (PennDOT) as a Clerical Assistant 3 and play a key role in ensuring that critical payroll and attendance functions are processed with accuracy. This position provides the opportunity to support employees, solve problems, and ensure records are complete and correct. Your work will not only strengthen daily operations, but will also support staff across the county. Apply today to step into a role where your attention to detail makes a meaningful difference!

Description Of Work

This position serves as the primary timekeeper for the Chester County Maintenance Office and supports employees by reviewing payroll information, resolving issues, and maintaining current and accurate records. As a Clerical Assistant 3, you will perform the following duties:

• Timekeeping Support: Manage payroll entries, research time issues, and resolve payroll concerns for employees and supervisors
• Record Review: Verify leave balances, check payroll outputs, and ensure requests and documentation are complete and accurate
• Policy Guidance: Explain pay and leave rules, union contract requirements, work schedules, and related policies to staff
• Error Resolution: Investigate discrepancies, review payroll histories, and determine practical solutions to correct issues
• System Navigation: Use SAP and related systems to monitor activity, process entries, and determine correct coding for transactions
• Administrative Tasks: Prepare reports, process Personnel Action Requests (PARs), manage Family and Medical Leave Act (FMLA) entries, file documents, and assist with front office needs

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

Qualifications

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.