Administrative Assistant

Job Description

Job Description

Position Overview

We are seeking a highly organized and detail-oriented Office Administrator to support day-to-day administrative operations, with a strong focus on order processing, tracking, and invoicing . This role is ideal for someone who is comfortable working in Excel and ERP's, navigating internal systems, and managing multiple tasks in a fast-paced environment.

• Provide administrative support to ensure smooth office operations
• Assist with order entry, processing, and tracking to ensure timely and accurate fulfillment
• Monitor order status and proactively communicate updates to internal teams and clients
• Prepare, review, and process customer invoices with a high level of accuracy
• Maintain organized records of orders, invoices, and related documentation
• Use Excel to track orders, generate reports, and analyze data
• Navigate internal systems to update and manage customer and order information
• Support cross-functional teams with administrative needs as required
• Identify process improvement opportunities and help streamline workflows

• 1–3 years of experience in administrative, office support, or similar role
• Strong proficiency in Microsoft Excel (data entry, basic formulas, spreadsheets)
• Experience working with internal systems/ERP platforms (preferred)
• Excellent attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Strong written and verbal communication skills
• Problem-solving mindset with a proactive approach

• Experience with invoicing, billing, or order management
• Familiarity with CRM or ERP systems
• Ability to quickly learn new tools and processes

This is a Contract to Hire position based out of Menomonee Falls, WI.

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Menomonee Falls,WI.

This position is anticipated to close on Jun 5, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.