Administrative Sales Assistant

Sales Assistant We are seeking a highly motivated and talented Sales Assistant to join our team in our Tempe office. In this role, you will partner closely with sales leadership as a trusted resource, ensuring critical administrative functions run seamlessly. You will also serve as an ambassador for the Tempe office, greeting visitors, supporting day-to-day operations, and helping create an exceptional workplace environment. This is an exciting opportunity to grow your career with an established leader in the financial services industry, backed by a team committed to your development and long-term success. Position Responsibilities: Manage internal communications and follow-up on behalf of sales leadership Produce and distribute sales desk activity reporting to support management Process expenses and invoices and track expenses vs budget Manage calendars, scheduling, event coordination and office visits Train teams on business tools and applications to streamline execution Coordinate onboarding/offboarding for employees, including systems and access Run operations (supplies, mail, shipping) to support efficient office administration Maintain procedures and records with strong control and accuracy Drive special projects and initiatives, tracking actions through close Required Qualifications: Team-first partner who builds trust with leaders and peers Clear and effective communicator with strong professional presence Thrive supporting fast-paced professionals with precision and urgency High school diploma required; college coursework/degree desired 12+ years of experience supporting sales, business, or admin operations Advanced MS Office skills (Outlook, Excel, PowerPoint, Word); quick to learn new platforms Preferred Qualifications: Elite organizer with strong time management and calendar ownership Prioritize competing requests and deliver flawlessly against deadlines Adapt quickly and handle confidential matters with discretion Client-facing liaison for leaders and visitors; represent the sales office professionally Intellectual curiosity about and willingness to embrace AI technology When you join our team: We'll empower you to learn and grow the career you want. We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words. As part of our global team, we'll support you in shaping the future you want to see. The role being advertised is an existing vacancy.