Executive Assistant

Position Type:
Administration (Classified)

Date Posted:
7/2/2026

Location:
Education Center

Closing Date:
07/15/2026
EXECUTIVE ASSISTANT

QUALIFICATIONS:

1. Bachelor's degree in public relations, communications, business administration or other related area; equivalent combination of education, training and experience may be considered
2. Knowledge of office practices and procedures, preferably specific knowledge of district policies, procedures and operations related to Superintendent's office and Board of Education
3. Experience in secretarial work of responsible nature
4. Knowledge of principles and practices of business and public administration related to business and office systems, procedures and policies
5. Ability to organize, write and prepare reports, letters, surveys and legal documents of professional quality; ability to accurately perform mathematical computations and prepare statistical documentation and graphic presentations; ability proficiently take and transcribe dictation, notes and minutes
6. Ability to use independent judgment in analyzing situations and making decisions within scope of authority
7. Knowledge of administrative and managerial practices and ability to implement them; ability to train, supervise and evaluate work of others including planning, organizing and prioritizing work
8. Ability to effectively communicate orally and in written form
9. Ability to establish and maintain effective work relationships with those contacted in performance of duties
10. Possession of valid driver's license and personal car for use on district business
    REPORTS TO: Superintendent
    JOB GOAL: To perform a variety of high level responsible administrative and confidential support services for Superintendent and Board of Education

PERFORMANCE RESPONSIBILITIES:

1. Represents the Superintendent or other executive staff regarding complex and sensitive issues in meetings with senior management, representatives from other agencies, consultants, and members of the community

2. Performs complex and responsible administrative duties to ensure successful coordination, processing, and completion of routine administrative operations for Superintendent and Board of Education

3. Directs the planning of, oversees, and coordinates special large projects, planning activities, and goals at the discretion of the Superintendent or designees

4. Participates with the Superintendent and senior management in strategic planning to meet District initiatives, policy and governance development, and problem resolution of complex issues and needs of the District

5. Assists the Superintendent or other executive staff in providing administrative oversight and direction related to District operations, communications, and data.

6. Serves as a liaison for the Office of the Superintendent to Board Members, schools, departments, public organizations, and stakeholder groups

7. Provides communication and support to the Superintendent to ensure the District's strategy, objectives, and performance are effectively relayed to external and internal audiences

8. Prepares and contributes to reports, bulletins, briefings, presentations, and responses on operational and strategic issues

9. Acts as a primary crisis manager and troubleshooter for the Office of the Superintendent

10. Presents information regarding district programs in a proactive, complete, and media-sensitive manner

11. Coordinates, directs and monitors special projects, assignments and activities, and guides requirements and resources to meet goals and deadlines

12. Prepares and/or coordinates preparation and distribution of public agendas for Board of Education meetings; organizes and oversees set-up of Board Room and other meeting accommodations

13. Attends and serves as recorder at Board of Education meetings; takes notes and prepares official minutes for appropriate review and distribution; obtains Board member signatures on documents as needed

14. Supervises assigned secretarial/clerical staff; assigns and monitors work, oversees workload and workflow, and evaluates quality and production

15. Receives and transcribes dictation; composes routine correspondence independently; prepares reports, correspondence, minutes, policies, memos, forms, resolutions and other documents from dictation notes, rough drafts or verbal instructions

16. Coordinates variety of district administrative meetings; arranges schedules and facilities; takes notes and prepares summaries; prepares and distributes agendas, information and minutes

17. Maintains detailed calendar for Superintendent and members of Board of Education; arranges interviews, appointments and schedules as required

18. Schedules and arranges district travel for Superintendent and members of Board of Education

19. Transmits directives and decisions on behalf of Superintendent to various employees, departments, school sites and/or community members as assigned

20. Establishes and maintains variety of administrative and confidential files and records

21. Performs other related duties as assigned

SALARY: $ 127,352 - $155,378 Annually, 223 days (max salary includes longevity & education stipends)


EVALUATION: Performance of this job will be evaluated in accordance with the District's "Improvement of Professional Services" handbook, Board Policies and Procedures and consistent with collective bargaining agreements when applicable.

NEW PROBATIONARY EMPLOYEES AND PERMANENT EMPLOYEES WHO BECOME PROBATIONARY UPON RECLASSIFICATION:

A new employee, or a permanent employee who is changed to a new classification, shall serve a probationary period, which shall not exceed six (6) months of duty time exclusive of leaves of absence or other absences. During this probationary period the employee must meet the required standards of performance to be recommended for permanent status in the classification. A probationary classified service employee may be terminated from the probationary classification at any time without cause, without right of appeal or hearing before the Board of Education. Pursuant to Education Code section 45113, a permanent employee who accepts a promotion and fails to complete the probationary period for that promotional position, shall be employed in the classification from which he or she was promoted.

MINIMUM APPLICATION REQUIREMENTS:

An online application and any documents listed below must be submitted by 8:00 p.m. on July 15, 2026:

1. Resume
2. Two (2) Letters of recommendation (dated within 1 year)

Copies of required certificates, transcripts or diplomas may be submitted with application. District may require that originals be presented for verification prior to employment. Please check with Human Resources regarding acceptable documents. For positions requiring college course work official transcripts will be required upon employment.

It is the applicant's responsibility to meet all application requirements and supply copies of all required documents. A separate set of paperwork is required for each application submitted. All application materials submitted become the property of Bakersfield City School District.

CONDITIONS OF EMPLOYMENT:

Some positions may require proof of privately owned automobile insurance and the possession of a valid California Motor Vehicle operator's license. Fingerprint clearance by the Federal Bureau of Investigation and the California Department of Justice is a condition of appointment after all other required job conditions have been met. Must present verification of completion of Child Abuse Mandated Reporter training or obtain verification within six (6) weeks of hire and annually thereafter, as required by the California Child Abuse Neglect Reporting Act.

The Bakersfield City School District wishes to thank all applicants for their interest in this position. Positions may be re advertised or application deadlines extended at the discretion of the District. Unless otherwise notified by the District, applications received in response to this bulletin will be considered for available District positions in this classification during the current school year. Those meeting minimum qualifications, including passage of required tests, will remain active during this time. Applicants will not be individually notified of their application status.

Any candidates contacting, directly or indirectly, any member of the Board of Education and/or administration with the intention of influencing their or another candidates selection to any administrative position shall be disqualified without recourse.

The provisions of this bulletin do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.

NONDISCRIMINATION POLICY

The Bakersfield City School District (BCSD) is committed to equal opportunity for all individuals in education and in employment. BCSD prohibits discrimination, harassment, intimidation, and bullying in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ethnicity or race, which is inclusive of traits historically associated with race, including but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists, color, ancestry, nationality, national origin, immigration status, ethnic group identifications, religion, pregnancy, marital status, parental status, physical disability, mental disability, sex (including sexual harassment), sexual orientation, gender, gender identity, gender expression, medical information, genetic information, homelessness, foster status, military veteran status, political affiliation or any other basis prohibited by California state and federal nondiscrimination laws consistent with Education Code 200, 220 and 234.1, Penal Code 422.55, Government Code 11135, and Title IX. Not all bases of discrimination will apply to both education services and employment. If you believe you, or your student, have been subjected to discrimination, harassment, intimidation, or bullying you should contact your school site principal and/or the District's Chief Compliance and Title IX Officer, Rona Chacon Mellon, by phone at View phone number on click.appcast.io, by email at chaconmellonr @bcsd.com , or in person at 1300 Baker Street, Bakersfield, CA 93305. Copies of BCSD's Uniform Complaint policy, Sexual Harassment policy, and Nondiscrimination policies are available upon request.