Administrative Coordinator II (Hybrid) - Pediatric Anesthesiology

Location SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

The Division of Pediatric Anesthesiology within the Department of Anesthesiology at Washington University School of Medicine is seeking a full-time Administrative Coordinator II. In this exciting opportunity, you will join a thriving and dedicated group of 34 Pediatric Anesthesiologists, 28 CRNAs, 2 Pediatric Anesthesiology Fellows, 5 Nurse Practitioners, and 4 Administrators with a unified focus on excellence in patient care and innovation. This group provides clinical care at the nationally ranked St. Louis Children’s Hospital, the Shriners Hospital for Children, and the Children’s Specialty Care Centers in West and South Counties.

The Scheduling System Coordinator plays a critical role in the success of this team, who work together to provide exceptional care to pediatric patients. The ideal candidate thrives in a dynamic environment, is detail-oriented, and is able to work congenially with peers.

Job Description

Primary Duties & Responsibilities:

• Manages creation and distribution of monthly faculty call schedule while working closely with our Clinical Director and Assistant Clinical Director.
• Manages multiple reports for equal call distribution.
• Manages UKG scheduling software and providers’ access.
• Supports Division Administrator with day-to-day scheduling reporting.
• Supports Division Administrator with onboarding new faculty, CRNAs, and staff
• Supports clinical director and the St. Louis Children’s Hospital perioperative medical director by providing necessary support and coordination for schedules, appointments, lectures/meetings
• Helps with creation and distribution of daily schedule in operating room and non-operative sites as well as recruiting faculty and CRNAs during staffing shortages.
• Answers incoming calls to the Division of Pediatric Anesthesiology main number and routes appropriately or provides information in accordance with organizational policy.
• Oversees duties and personnel related to mail delivery and pick-up for the Division of Pediatric Anesthesiology
• Shares in ordering and delivery of supplies and lab coats (with appropriate fund allocation) for the Division of Pediatric Anesthesiology.
• Handles facility management (coffee machine, water machine, paper, supplies, division lunches).

Working Conditions
Job Location/Working Conditions

• Normal office environment.
• Direct patient care setting.

Physical Effort

• Typically sitting at desk or table.
• Typically standing or walking.
• Occasional lifting (25 lbs or less).

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Literacy, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Supervision, Workday Software

Grade

G08-H

Salary Range

$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email View email address on us.fitly.work or call the dedicated accommodation inquiry number at View phone number on us.fitly.work and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit:

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.