Executive Assistant (Temporary)

Job Description: Executive Assistant (Temporary)

Pay: $25hr, M-F, 8am - 5pm

Position Summary

The Executive Assistant provides high-level administrative and operational support with a primary focus on event coordination, fundraising support, and contract administration. This temporary position requires a highly organized professional who can manage multiple priorities, maintain confidentiality, and deliver exceptional customer service while ensuring projects remain on schedule and within budget. The ideal candidate has strong attention to detail, excellent communication skills, and experience supporting events and administrative operations in a fast-paced environment.

Essential Job Duties

Event Support

• Coordinate event logistics from planning through completion.

• Make reservations and coordinate with vendors to ensure timely delivery of services.

• Track project timelines and event milestones to ensure deadlines are met.

• Enter and maintain event information in STABLE and other tracking systems.

• Order décor, coordinate catering, and manage event-related supplies.

• Assist with event setup, on-site coordination, and teardown.

• Monitor event budgets and ensure expenditures remain within approved limits.

• Resolve logistical issues and communicate updates to stakeholders.

Fundraising Support

• Track donor correspondence and letters from the Dean's Office.

• Prepare and distribute donor communications and mailings.

• Order donor appreciation gifts and process related payments.

• Coordinate scheduling for donor meetings and on-campus visits with the Dean.

• Arrange campus parking and other visit logistics for donors and guests.

• Maintain accurate records and assist with fundraising-related administrative activities.

• Ensure attention to detail while managing budgets and deadlines.

Contracts and Purchasing

• Obtain W-9 forms and other required vendor documentation.

• Route vendor contracts for review and approval.

• Process payments through Purchasing, ePro, or other institutional procurement systems.

• Maintain contract and payment records.

• Communicate with vendors and internal departments regarding contract status and payment processing.

• Ensure compliance with institutional purchasing policies and procedures.

General Administrative Support

• Provide administrative support to executive leadership as assigned.

• Maintain organized electronic and paper files.

• Coordinate meetings, calendars, and special projects.

• Prepare reports, correspondence, and other business documents.

• Perform additional duties as assigned.

Minimum Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.

• Minimum of 1 year of administrative support experience required.

• Minimum of 1 year of event planning or event coordination experience required.

• Experience with purchasing, contracts, or procurement processes is preferred.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Preferred Qualifications

• 3 years of administrative support experience.

• 1-3 years of event planning or event coordination experience.

• Experience supporting executive leadership in a higher education or nonprofit environment.

• Experience with procurement systems such as ePro or similar purchasing platforms.

Knowledge, Skills, and Abilities

• Exceptional organizational and time management skills.

• Strong attention to detail and accuracy.

• Ability to manage multiple priorities and meet deadlines.

• Excellent written and verbal communication skills.

• Strong customer service and interpersonal skills.

• Ability to maintain confidentiality and exercise sound judgment.

• Demonstrated ability to manage budgets and monitor expenditures.

• Ability to work independently while collaborating effectively with internal and external stakeholders.

Position Details

• Employment Type: Temporary

• Schedule: Full-time (or as assigned)

• Experience Required: Minimum 1 year of administrative support and 1 year of event planning; 3 years of related experience preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice ( .

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.