Administrative Secretary

Administrative Secretary

Position Information

Position Title: Administrative Secretary

Position Type: Classified Staff/Hourly

Department: Military Affairs - Troy

Division: Student Affairs

Campus: Troy Online

Work Status: Full-Time (FT)

Temporary: No

Location: Troy - T01

Job Summary: The Administrative Secretary position in the Military Affairs office and Troy for Troops Center is responsible for providing administrative support to the Director of the Troy for Troops center and the assigned VetSuccess on Campus (VSOC) counselor. Duties include working with students; fielding telephone calls; greeting and directing visitors; filing and maintaining files; drafting correspondence; managing and ordering office supplies; retrieving and distributing mail; scheduling and coordinating meetings, appointments, and special events; assisting with budgets; routing and processing various paperwork; recording meeting minutes from committees and advisory groups; assisting with travel arrangements; coordinating and maintaining VA work-study students' watch bill and support documentation; preparing and mailing UPS/FedEx packages; and performing other duties as assigned.

Minimum Qualifications: 1. High school diploma or equivalent 2. Minimum of three years of clerical office work experience 3. Excellent computer skills, including experience with Microsoft Outlook, Word, Excel, etc. 4. Excellent skills in written and verbal communication 5. Organizational skills 6. Ability to work with diverse groups of people 7. Ability to work with minimal supervision

Preferred Qualifications: 1. Veteran with honorable discharge, Service Member (National Guard or Reserve), or Spouse of a Service Member/Veteran. 2. Knowledge and experience in the use of Datatel 3. Experience working with military affiliated students

Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? - No

Work Hours: Monday through Friday 8:00am to 5:00pm

List any hazardous conditions or physical demands required by this position: Ability to lift heavy packages in preparing for shipping to worldwide locations; typically no more than 25 lbs., but occasionally, in excess of 25 lbs.

Does this position have supervisory responsibility? - No

Posting Date: 06/10/2026

Closing Date: Open Until Filled - No

Special Instructions to Applicants

Quick Link:

Reference Letters

Reference Letters

Solicit References Through the System? - No

Last Day a Reference Provider Can Submit Reference

Applicant Special Instructions: Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact View email address on click.appcast.io.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Troy University employment website (
   • Chronicle of Higher Education
   • Higher Ed Jobs
   • Social Media website
   • Indeed
   • Other employment website (please specify below)
   • Employee Referral (please specify below)
   • Local newspaper (please specify below)
   • Professional journal (please specify below)
   • Other source (please specify below)
2. Please specify: (Open Ended Question)
3. * Regarding your current employment status, please select one of the following:
   • Not a current Troy University employee
   • Current part-time Troy employee (including adjunct faculty)
   • Current full-time Troy employee - initial appraisal period complete
   • Current full-time Troy employee - still within initial appraisal period (six months for new employees and three months for promoted employees)
4. * Do you have a high school diploma or equivalent?
   • Yes
   • No
5. * Do you have a minimum of three years of clerical office work experience?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume
2. Cover Letter
3. List of References

Optional Documents

1. Letter of Reference 1
2. Letter of Reference 2
3. Letter of Reference 3
4. Unofficial Transcript 1
5. Unofficial Transcript 2