Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to support senior leadership within a fast-paced advertising environment in Stamford, Connecticut. This Long-term Contract position requires someone who can manage shifting priorities, maintain organized executive operations, and help keep leadership teams aligned on key activities. The ideal candidate brings strong judgment, effective communication, and the ability to coordinate schedules, travel, meetings, and follow-up with a high level of professionalism.

Responsibilities:
• Oversee complex executive calendars, balancing internal meetings, external appointments, and changing business priorities with careful attention to timing and logistics.
• Organize detailed travel arrangements, including itineraries, agendas, and related planning materials, to ensure smooth executive travel experiences.
• Coordinate day-to-day scheduling for leadership and help maintain accountability by monitoring commitments, deadlines, and upcoming obligations.
• Serve as a key point of coordination between executive leadership and the real estate team, helping information move efficiently across groups.
• Prepare leaders for meetings by assembling presentations, background materials, and supporting documents in advance of discussions.
• Track action items and next steps from meetings, following up with stakeholders to help keep projects and decisions moving forward.
• Draft, edit, and format correspondence, reports, and other business documents with accuracy and professionalism.
• Arrange collaboration across distributed team members by supporting hybrid schedules, in-person meetings, and team events when needed.• Demonstrated experience providing administrative support to executives in a high-demand business setting.
• Strong calendar management skills with the ability to handle frequent changes and competing priorities.
• Experience booking travel and creating organized itineraries for senior leaders.
• Ability to coordinate executive meetings and prepare materials such as presentations and briefing documents.
• Excellent written and verbal communication skills with a detail-oriented and discreet approach.
• Strong organizational skills and attention to detail across scheduling, documentation, and follow-up tasks.
• Proficiency with standard business software used for presentations, correspondence, and scheduling management.