Executive Assistant- Head of Institutional Sales

Position Summary Guggenheim is seeking a proactive Executive Assistant. This person will support a dynamic team in a fast-paced environment, providing direct support to the Head of Institutional North America as well as the North American Institutional Distribution team. The ideal candidate must exercise excellent judgment, have exceptional communication skills, and demonstrate strong client service. The successful candidate will have prior experience in an executive assistant role and be comfortable interacting with senior executives across the firm. This position is located in the Stamford office, full-time. Responsibilities Key Responsibilities: Provide administrative support to the Institutional North America team, reporting to the Head of Institutional North America Prioritize emails and phone calls, gather documents to prepare for meetings and coordinate travel arrangements Conduct expense report and approval form documentation training for GI sales new hires Manage calendar for Head of GI Global Distribution, including making appointments and prioritizing the most sensitive matters Keep communications organized for easy access to most important information Own the NA Institutional travel request documentation process Serve as team liaison to travel vendor Ovation and internal travel team Qualifications Basic Qualifications Bachelor’s degree Must have work experience using Excel, Office and PowerPoint for presentations and reports Experience with: coordinating travel and meeting arrangements managing calendars across time zones submitting expense reports travel request process Preferred Qualifications Approximately 5 years of related experience supporting at least one senior executive; experience within financial services preferred Strong interpersonal, organizational, communication and problem-solving skills Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients Ability to demonstrate discretion in handling confidential data and dealing with high-level executives Organized, detail oriented and extremely thorough while having confidence, poise and communication skills necessary to ensure work processes are accurately and appropriately completed Learning agility, adapting quickly and appropriately with keen attention to detail Collaborative and energized by the open exchange of ideas Maintains accountability and accepts responsibility; Able to prioritize appropriately Must have work experience using Excel, Office and PowerPoint for presentations and reports We are not seeking agency assistance with this role. We are unable to consider candidates who require current or future visa sponsorship for employment in the United States. Candidates must be authorized to work in the US without current or future visa sponsorship or transfer. Salary Range Annual base salary between -$80,000.00 The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation. We focus relentlessly on delivering results through innovative solutions. We relish opportunities to solve complex problems through exhaustive approaches. As we conduct our business every day, every member of Guggenheim is expected to uphold our uncompromising standards for integrity and excellence and to be personally accountable for their actions and business results. Our principles entail engaging highly talented people, challenging them to think creatively, and encouraging them to achieve extraordinarily high standards in their fields of expertise. To succeed at Guggenheim, candidates should be a strong fit with our business principles, culture, and value system. We encourage you to review Our Firm page to learn more about how we seek to create value through our diversified businesses. Visit the link below to review our current openings and job descriptions and to apply today. We offer compelling opportunities for self-starters who take great pride in the quality of their work and seek to exceed expectations. We are looking for people who take ownership, adhere to the highest standards, and think creatively to realize opportunities. Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Learn more at GuggenheimInvestments.com, and follow us on LinkedIn.