Payroll Administrator (I, II, Senior) - Human Resources

Job Description

Job Description

Position Function:

The Payroll Administrator is responsible for the timely and accurate processing of payroll and related accounting functions and assisting employees and managers with troubleshooting and resolving any payroll related issues. The Payroll Administrator has a strong understanding and solid working knowledge of all aspects of payroll processing, including multi-state payroll, federal and state policies, regulation and compliance. The Payroll Administrator demonstrates strong analytical thinking, problem solving, organizational and communication skills with a high level of detail and ability to work effectively and collaboratively under pressure. Multiple levels available based on qualifications.

Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a “Voyaging Spirit” and being “Positively Ohana”. Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness.

Primary Accountabilities:

• Responsible for timely and accurate preparation and processing of payroll in accordance with company policies and procedures.
• Responsible for assisting employees and managers with troubleshooting and resolving any payroll related issues.
• Responsible for performing all aspects of the preparation and reconciliation of general ledger worksheets, payroll journals, tax reporting and benefit/payroll tax payments.
• Prepare and distribute required tax reporting documents including W-2s.
• Responsible for coordination efforts between payroll, HR, finance and other stakeholders to ensure proper payroll processing.
• Responsible for administration of the Bank’s HRIS payroll and timekeeping modules.
• Provide input, analysis and recommendations for process improvement related to HR and Payroll functions.
• Assist with responding to internal and external audit inquiries and data requests.

Minimum Qualifications:

Education:

• High School Diploma required.

Experience:

• Payroll Administrator I: 1+ years of Human Resources and/or Payroll experience required. Additional years of experience may qualify for a higher level position.
• Proficiency in the use of ADP Workforce Now preferred.

Physical Requirements & Working Conditions:

• Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated.
• Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications.
• Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions.
• Must be able to read and understand bank-related documents.
• Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.