Executive Assistant to Chief Executive Officer

About the Company

This Luxe Napa Valley boutique Hospitality Company with a global reach has big ambitions for the year ahead, but they can’t do it on their own. They need you to keep them on track! Are you up for the challenge? Read ahead...

About the Role

This high-end hospitality company is located in the gorgeous Napa Valley. They cater to a very specific and exclusive niche. As the Executive Assistant to the COO and their team you will:

Responsibilities

• Handle executives’ incoming & outgoing communications with professionalism, confidentiality, and urgency
• Oversee project timelines & deadlines and track necessary follow-ups
• Strategically manage complex calendars, arrange meetings, and schedule appointments
• Proactively coordinate travel arrangements and prepare itineraries
• Handle incoming & outgoing communications with discretion, confidentiality, and urgency, and poise
• Process expense reports and invoices - timely and accurately
• Research and implement new administrative processes to enhance productivity
• Event planning and coordination, including team offsites and external meetings
• Manage complex calendars, arrange meetings, and schedule appointments
• Create presentations, prepare agendas, and produce deliverables

Qualifications

• 8+ years of experience as an Executive Assistant in a Private Equity, Finance, Private Family Office, Tech, or Hospitality Company.
• Impeccable Communication Skills
• Bachelor’s Degree

Required Skills

• Relevant experience balancing the needs of multiple Sales executives, with the ability to prioritize between requests
• The skill to manage the logistical challenges surrounding complex calendar scheduling, travel arrangements, and business meetings
• Outstanding attention to detail
• Easygoing but still business-savvy communication style
• Passionate about building relationships and collaborating with others
• Proficient in Microsoft Office, especially Excel & PowerPoint

Pay range and compensation package

This role is on-site with a base salary of $140K per year AND you will enjoy a comprehensive benefits package spanning 401K, health insurance, life insurance, disability, paid time off, family planning benefits, commuter benefits program, etc.