Executive Assistant

Executive Assistant

Location: Sacramento, CA

Position Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. This role serves as a trusted partner to executives, ensuring efficient day-to-day operations through calendar management, meeting coordination, project support, travel arrangements, and executive communications. The ideal candidate excels in a fast-paced environment, exercises discretion with confidential information, and anticipates needs before they arise.

Responsibilities

• Manage complex calendars, scheduling priorities, and meeting logistics for executive leadership.
• Coordinate internal and external meetings, including preparation of agendas, materials, and follow-up action items.
• Screen and prioritize communications, correspondence, and requests on behalf of executives.
• Prepare reports, presentations, spreadsheets, and executive-level communications.
• Manage confidential and sensitive information with professionalism and discretion.
• Track priorities, projects, deadlines, and executive commitments to ensure timely completion.
• Organize executive meetings, strategic planning sessions, leadership meetings, and special events.
• Take meeting minutes and monitor follow-up items to completion.
• Coordinate catering, meeting space reservations, technology setup, and guest logistics.
• Assist with company events, leadership retreats, and off-site meetings.
• Arrange domestic and international travel, including flights, lodging, transportation, and itineraries.
• Prepare detailed travel schedules and supporting documents.
• Process executive expense reports and reimbursement requests.
• Coordinate Board of Directors and executive committee meetings.
• Prepare board packets, presentations, meeting materials, and minutes.
• Serve as a liaison between executive leadership, board members, staff, and external partners.
• Support strategic initiatives and special projects as assigned.

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders, executives, or C-level leadership.
• Exceptional organizational, multitasking, and prioritization skills.
• Strong written and verbal communication abilities.
• Proven ability to manage confidential information with discretion and sound judgment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to adapt to changing priorities in a fast-paced environment.
• Strong attention to detail and problem-solving capabilities.
• Familiarity with expense management, HRIS, CRM, or project management systems

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply