Litigation Legal Assistant

Litigation/Office AssistantThe Litigation/Office Assistant is responsible for litigation support duties and essential office coordination. Working closely with partners, attorneys, paralegals, and the COO, this position ensures effective litigation support and smooth daily operations in the office. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced legal environment.Litigation SupportPrepare, proofread, and finalize motions, briefs, and other legal documents for filingGenerate and format Tables of Contents (TOC) and Tables of Authorities (TOA) using Best AuthoritiesFinalize documents using Acrobat Pro, ensuring proper bookmarking, formatting, and compliance with court filing standardsUtilize advanced formatting techniques with styles and the CCC Macro package for consistent legal documentsCollaborate with the paralegal team to gather, review, and organize exhibits, appendices, and other supporting materialsCourt Compliance and Rules ManagementStay updated on local, state, federal, and judge-specific rules to ensure filing complianceRegularly maintain the Case Information Sheet (CIS) with current case details, deadlines, and court informationUpdate master captions and service lists using CCC Macros for accuracy and efficiencyFile Management and OrganizationEnsure timely document management of all draft and finalized files in the Litigation Library and iManage systemsEnsure document security and accessibility in line with firm protocolsCollaboration and CommunicationActively participate in supporting the LitSupport inbox, accepting assignments and coordinating with team membersCollaborate with the Litigation Support Team via Teams or email for cohesive task management, coverage, and sharing best practicesCoordinate with team members to ensure after-hours filing support as neededEnsure all Litigation Support procedures are fully understood and followed in accordance with the guidelines set by the Litigation Practice Manager, fostering consistency and complianceOffice ResponsibilitiesGeneral Office & Firm AssistancePerform data entry, document formatting, research, and schedulingManage special office projects and event coordinationGreet clients and guests professionally and handle front-office dutiesOffice Housekeeping & Supply ManagementPrepare conference rooms for meetings, arrange catering, and ensure proper setupOversee the upkeep and organization of common workspaces (e.g., kitchen, conference room, supply room)Track and coordinate office supply orders, process returns, and manage offsite errandsMail & Shipping CoordinationRetrieve and process incoming mail, ensuring proper distributionHandle outgoing mail, prepare shipping labels, and arrange for pick-ups or special deliveriesScheduling & Administrative SupportCoordinate and schedule office appointments, including Zoom meetingsProvide RWC office administrative support to the COO, assisting with special projects and tasks as assignedImpact and ExpectationsSupporting Attorneys and Staff: Your contributions help attorneys and paralegals focus on the bigger picture by ensuring every document, filing, and project detail is expertly managed. You are a trusted partner in achieving successChampioning Organization and Detail: From managing files and correspondence to preparing for depositions and hearings, your ability to keep things organized and precise ensures nothing falls through the cracksCreating a Positive Experience: Your role extends beyond the work itself. You are the face of the RWC office for guests and clients, a reliable teammate for your colleagues, and a key figure in maintaining a welcoming and professional environmentCommitment to Growth: Every task you take on is an opportunity to learn and grow. Embrace challenges, seek out efficiencies, and look for ways to refine processes - not just for yourself but for the benefit of the entire teamQualificationsAbility to work independently and efficientlyStrong verbal and written communication skillsProfessional and patient with attorneys and clientsAble to stay organized and prioritize assignmentsWork well under pressure in a deadline-driven environmentExcellent attention to detail and follow throughTeam oriented and focused (communication, cooperation, collaboration, and commitment)3-5+ years demonstrated experience in litigation supportComfortable with technology and pace of technological advancements plus experience using MS Office, Word (TOC/TOA, Styles), Adobe Acrobat, iManage (Document Management), PACER, e-Filing platforms, eDiscovery, and Westlaw, preferredSkills and Personal QualitiesTechnical Skills: Pacer, ECF, State eFiling, Case Calendaring (JuraLaw or CompuLaw, preferred), Document Management (iManage, preferred) Word, Best Authorities, Excel, Outlook, Adobe AcrobatAttendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absentCommunication: Possess excellent verbal and written communication skillsCustomer Service: Respond promptly to attorney and client requests for service and assistance; meet commitmentsDependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independentlyTeam Work: Contribute to building a positive team spirit; support everyone's efforts to succeedExperienceMinimum of 5 years of demonstrated litigation support experience in a law firm environmentSalary & BenefitsCompetitive salary commensurate with experienceComprehensive benefits package (medical, dental, vision, life insurance) effective on the first day of the month following the start date401(k) participation with employer contributionEOC StatementDTO Law is proud to be a minority-owned law firm and a member of the National Association of Minority and Women Owned Law Firms (NAMWOLF). We are fully committed to creating a diverse environment and are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DTO Law also adheres to all applicable fair employment practices regarding citizenship and immigration status.