Executive Assistant / Office Operations Coordinator

Executive Assistant / Office Operations Coordinator Job Title: Executive Assistant / Office Operations Coordinator Compensation: $60,000–$72,000 DOE About the Role We are looking for a highly organized, proactive, and dependable Executive Assistant / Office Operations Coordinator to help keep our office and daily operations running smoothly. This person will serve as a key support partner reporting directly to the owner of the company while also helping maintain accountability across the team. This is an in-person role for someone who is detail-oriented, communicative, and comfortable following through on tasks until they are completed. Key Responsibilities Manage calendars, scheduling, meeting coordination, and day-to-day administrative support for leadership Help keep office operations running smoothly, including supplies, vendor coordination, workspace organization, and general office needs Follow up with team members on assignments, deadlines, and deliverables to help ensure work is completed on time Track ongoing projects, status updates, and checkpoints, and make sure important items do not fall through the cracks Assist with creating and maintaining simple systems, checklists, and reporting processes to improve accountability Coordinate internal communication and help leadership stay organized across priorities Handle occasional personal assistant tasks and special projects as needed Serve as a reliable in-office point person who helps identify issues early and keeps things moving Qualifications 2–5+ years of experience in executive assistant, office manager, office coordinator, or operations support roles Strong organizational skills and attention to detail Clear and professional written and verbal communication Ability to follow through, manage multiple priorities, and stay calm under pressure Comfortable holding others accountable in a professional way Strong judgment, discretion, and reliability Proficiency with Google Workspace, calendars, spreadsheets, and common workplace tools Experience supporting a fast-moving business or media company is a plus Ideal Candidate Naturally proactive and does not wait to be told every next step Notices when something is slipping and takes action Can balance administrative support with operational follow-through Comfortable working in a dynamic environment where priorities can shift Takes pride in being the person who keeps things organized, functioning and figuring things out #J-18808-Ljbffr