Human Resources Specialist

Reports To: Vice President of Human Resources
Program: Human Resources
Location: Tarrytown, NY , and Rockland, NY

Schedule: Hybrid
Hours Per Week: 35
FLSA Status: Full Time, Non-exempt
Salary Range: $60,000 annually

Join Us! Join us at Greater Mental Health of New York, where our mission is to promote mental wellness through advocacy, community education, and direct services. We empower individuals and families on their unique journeys to recovery, honoring their rights to self-determination, choice, and collaboration. With evidence-based practices and a focus on trauma-responsive care, our dedicated team provides comprehensive services to thousands and fosters independence and resilience within our community. If you're passionate about making a difference in mental health and creating brighter futures for individuals and families throughout the Lower Hudson Valley region, apply today!

Benefits Summary

• Retirement: 403(b)-with employer contribution after 1 year of service
• Flexible Work Arrangements: subject to business needs, including hybrid options.
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off-15 days per year
• Paid sick time-12 days per year
• Employer-paid Holidays-11 days per year
• Professional Development: Opportunities for advancement, training programs, and support for certifications and continuing education.
• Additional Perks: Free EAP services and employee discounts (travel, hotels, movie tickets, theme parks, services, electronics, auto, shopping, and more)!
• Gym reimbursement through employer's medical insurance carrier.
• Public Service Loan Forgiveness (PSLF): qualifying employer

Summary Description:


The Human Resources Specialist plays a key role in supporting the organization's human resources operations, with a primary focus on delivering a seamless and compliant onboarding experience. This position supports various HR functions across the employee lifecycle and contributes to the overall efficiency and success of the agency.

Responsibilities:

• Partner with the HR team to support all phases of the employee lifecycle, including recruitment, onboarding, and offboarding.
• Prepare, process, and distribute HR-related documentation.
• Prepare all consultant agreements and ensure all new consultants provide the necessary documents before hire.
• Coordinate and conduct background checks, regulatory clearances, and employment eligibility verifications.
• Ensure compliance with federal, state, and local employment laws and regulations; recommend best practices as needed.
• Manage and coordinate new hire onboarding activities, including paperwork, facilitating new hire orientation sessions bi-weekly, and training logistics.
• Ensure that new staff complete the assigned 7-day and 15-day new hire training bundles to remain compliant.
• Deliver a positive, welcoming, and professional onboarding experience for all new employees.
• Conduct and distribute orientation surveys, gather feedback, and report to the HR team and administration on any needed changes to the process.
• Maintain accurate, complete, and up-to-date employee records within the HR database.
• Track onboarding progress and follow up to ensure completion of the onboarding process.
• Perform routine audits to ensure accuracy and regulatory compliance.
• Respond to employee inquiries and assist with resolving concerns while fostering a positive work environment.
• Support HR administrative functions, including report generation and maintenance of HR documentation.
• Perform additional duties as assigned.

Competencies:

• Demonstrated ability to act with integrity, professionalism, and confidentiality.
• Excellent verbal and written communication skills.
• Strong working knowledge of employment laws and HR regulations.
• Enthusiasm for contributing to a collaborative and positive workplace culture.
• Strong time management skills with the ability to meet deadlines consistently.
• Self-motivated, results-oriented approach to work.
• Exceptional organizational skills and attention to detail.
• Strong analytical and problem-solving abilities.

Key Performance Indicators (KPIs):

• Timely and accurate completion of onboarding processes.
• Accuracy and completeness of employee records.
• Effectiveness of onboarding coordination and positive feedback from new hires and stakeholders.
• Precision in HR data entry and the generation of error-free reports.

Requirements:

• Bachelor's degree in Human Resources or a related field; equivalent experience, training, or certification may be substituted.
• One to three years of experience in a Human Resources role.
• Proficiency with ADP Workforce Now or a similar HRIS platform.
• Strong computer knowledge: typing, communication tools, scheduling tools, and web browsers.
• Proficiency in Microsoft Office suite and database management systems.
• Proficiency in English includes skills in reading, writing, and speaking.
• Must be cleared and maintain clearance by applicable regulatory clearances as required.
• Legally eligible to work in the United States without sponsorship.

Special Considerations :

• The position may require extended periods of sitting and computer-based work.
• Work hours, reporting structure, and on-site location are subject to change based on program needs

Mandated Reporter:

This is a Mandated Reporter position. The NYS Justice Center legislation defines anyone who has regular and substantial contact with any person with special needs as a "custodian" under the law and, therefore, a mandated reporter. You can be held liable by both the civil and criminal legal systems for intentionally failing to make a report.


Greater Mental Health of New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Greater Mental Health of New York is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact the Human Resources Department.