Office Administrator

Company Description First Presbyterian Church – Willoughby is a faith-based, community-oriented organization located in Willoughby, OH. The church focuses on worship, spiritual growth, and service, offering programs and ministries for individuals and families of all ages. Staff members work collaboratively with church leadership and volunteers to support the congregation’s mission and daily operations. The environment is collegial, values-driven, and committed to welcoming and serving the wider community. Applicants can expect a workplace that emphasizes integrity, respect, and effective stewardship of resources.

Role Description The Office Administrator is a part-time, on-site role based in Willoughby, OH. This position is responsible for managing daily administrative operations, including answering phones, greeting visitors, responding to emails, and maintaining church calendars and schedules. The role includes preparing and distributing communications such as bulletins, newsletters, and announcements, as well as maintaining accurate records, files, and databases for membership and church activities. The Office Administrator coordinates facility use, supports event logistics, and assists pastoral staff and ministry leaders with administrative tasks. The role also involves basic financial and office support functions, such as processing invoices or reimbursements, ordering supplies, and working with vendors as needed.

Qualifications

• Strong general administrative skills, including organization, scheduling, recordkeeping, and attention to detail.
• Proficiency with office software (e.g., Microsoft Word, PowerPoint, Excel, Google email, church or customer databases) and ability to learn new digital tools.
• Effective written and verbal communication skills, with the ability to draft clear correspondence and church communications.
• Demonstrated ability to provide courteous, professional front-desk support and to interact positively with congregants, visitors, and vendors.
• Ability to prioritize tasks, manage time independently, and handle multiple responsibilities in a busy office environment.
• Experience in a nonprofit, church, or community organization office setting is beneficial.
• High level of integrity, reliability, and respect for confidentiality, especially regarding member records and church matters.
• High school diploma or equivalent required; additional training or coursework in business administration or office management is a plus.