Administrative Specialist

Location : Melbourne, FL Wage : Depends on Experience Division : Equix Energy Services Position Type Posted : 10/2/2026 12:00:00 AM Shift Location Name : Equix - Melbourne, FL Equix Energy Services is an energy and utilities contractor that provides high-quality pipeline and facility construction services. The Equix team is built on pride in the workmanship and abilities of our crews. Our Core group of in-house welders have extensive knowledge and background in pipeline and fabrication welding. We have a current opening for an Administrative Assistant. At Equix, we support our customers and stakeholders and constantly strive to exceed expectations with all of our services, which include: Pipeline Construction, Gas Distribution, Horizntal Directional Drilling, Facility Construction and Fabrication, and Trenching services. Responsibilities: Prepares weekly and monthly reports for projects Collect and process timesheets Process weekly and monthly customer billings Prepare job documents, organize and file as needed Call in accurate locates for projects Maintain communication with field personnel to ensure locates are renewed timely Collect and submit credit card receipts Create work orders Assist with project closeout responsibilities Provide excellent customer service to clients, vendors and subcontractors Entering time for employees & equipment usage & production from the field to the corporate office Effectively communicate with employees, customers, managers, and other stakeholders Responsible for handling confidential information Other duties as assigned Requirements: High School Diploma/GED or equivalent preferred A minimum of one (2) year of prior administrative experience Construction industry experience preferred along with experience using Vista/Viewpoint Highly organized and detail-oriented Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals Works efficiently under tight time-frames, responds to requests in a timely manner and communicates effectively as a team player Ability to multi-task in fast-paced environment, including prioritizing activities, enhancing efficiencies and being organized MS Excel (Macros, Pivot Tables, Formulas, Formatting) experience preferred Must have the ability to communicate and work with diverse personalities Equixoffers: Multiple medical plan options Weekly pay Wellness program Dental and vision plans FSA and HSA options 401k savings plan with employer match Financial protection products Short and long-term disability, life, accident, critical illness Legal Shield and ID theft plans Employer-paid life insurance Paid Time Off and paid holidays Employee assistance program Employee referral program Pet Insurance Education Assistance Program Health Advocacy Program **Equal opportunity employer, including veterans, and individuals with disabilities** #J-18808-Ljbffr Equix, Inc.