Office Administrative Assistant

JOB FUNCTION

Administrative / Office Support

COMPANY OVERVIEW

Join our dynamic team in a professional, yet casual, office environment. We are a market-leading company in the telehealth industry that supports healthcare providers around the country through our teleradiology services. Using our novel cloud-enabled medical image management and interpretation services, we help to advance patient care by facilitating rapid diagnoses from our large network of radiologists and clinical support professionals who work remotely from their homes.

POSITION OVERVIEW

We are seeking an Office Administrative Assistant who will play an integral role in ensuring the smooth functioning of our office. This position involves a wide range of administrative and office support activities at the corporate headquarters as well as providing administrative support for every department across the entire company. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task, and an outgoing and friendly demeanor, along with a willingness to learn and grow with the company.

PRIMARY RESPONSIBILITIES

Serve as the first point of contact for the office, managing reception duties including answering phone calls, greeting visitors, and handling inquiries in a professional manner.

Serve as a primary support for all departments, proactively managing their diverse administrative and operational needs.

Manage global logistics for shipping and tracking equipment and packages, ensuring seamless and efficient business operations.

Assist the Accounting team with monthly billing to clients, sending statements, and maintaining current contact information using Excel.

Office facilities administration and maintenance; liaison with landlord/property manager.

Respond to medical record requests and coordinate with staff as needed.

Assist HR with employee onboarding and offboarding, as well as access card/key assignments.

Maintain office and kitchen supplies and place orders weekly and as needed.

Coordinate weekly lunches and company meetings.

Contribute to a positive and motivating culture by coordinating birthday, anniversary, and holiday celebrations and planning company events.

Assist the Companys General Counsel by organizing and tracking malpractice insurance cases; maintain required files and written case summaries, assist in next steps as cases progress, and handle related internal and external communications as needed.

Clerical duties, including filing, responding to emails, preparing documents, coordinating incoming and outgoing mail and faxes, and shipping packages.

Update Employee Handbook and other company-wide documents.

Regularly review office procedures and suggest and implement changes as needed.

Plan company offsite events such as holiday parties and other activities.

Coordinate in-office events to promote employee engagement, including birthday and holiday celebrations and other fun activities.

Other projects and duties as assigned.

JOB REQUIREMENTS AND SKILLS

Excellent written and verbal communication skills with both external clients and vendors as well as internal company executives, department managers, and staff.

Ability to multitask, prioritize projects, and demonstrate initiative.

Strong attention to detail and organizational skills.

Strong analytical skills and high accuracy.

Able to perform tasks and responsibilities independently with a mindset of continuous improvement.

Must be reliable and take pride in maintaining a clean, organized, and enjoyable working environment throughout the corporate office.

Able to collaborate effectively with cross-functional teams.

EDUCATION AND EXPERIENCE

Bachelors degree preferred.

Prior experience using and managing office equipment, including phone, fax, copier, scanner, printer, etc.; computer savvy.

Proficient in Microsoft Word, Adobe Acrobat, and Outlook.

Intermediate proficiency using Excel and PowerPoint.

Familiarity with QuickBooks and/or Paylocity a plus.

Experience with shipping services, including FedEx, UPS, and USPS preferred.

WORK LOCATION AND CONDITIONS

Corporate office in San Diego.

Job Type: Full-time; non-exempt.

Minimal overtime, as needed.

Mileage reimbursed for any local errands.

REQUIRED TRAININGS

Internal Regulatory and Quality System training required for G&A classification.

COMPENSATION

StatRad has implemented a pay scale to reward employees fairly and competitively, as well as to support recognition of employees career progress, ranging from entry level to experts in their field, and talent mobility. It reflects the range that StatRad reasonably expects to pay for this position at various levels of experience. The actual pay rate for this position will be dependent on a variety of factors, including an applicants relevant experience, unique skills and abilities, education, market demand, and employer business practices, and will be discussed at the offer stage with the selected candidate. Starting Hourly Pay is $23.00 per hour.