Administrative Assistant - Fiscal

Administrative Assistant Fiscal

The Administrative Assistant Fiscal performs advanced administrative and financial support functions for the department. The incumbent is responsible for coordinating departmental financial activities, processing invoices and payments, monitoring permit-related revenues, assisting with the development and implementation of the department annual budget, reconciling financial records, preparing fiscal reports, and ensuring compliance with City financial policies and procedures.

The position requires strong analytical abilities, attention to detail, sound judgment, and the ability to maintain confidential financial information while coordinating with Finance & Budget, Procurement & Contract Services, vendors, contractors, and departmental staff.

Reports To: Department Director or Designee Supervisory Responsibilities: None

Preferred Knowledge, Skills & Abilities:

• Government accounting principles
• Municipal budgeting practices
• Financial reconciliation techniques
• Invoice processing
• Accounts payable procedures
• Procurement processes
• Microsoft Excel (advanced functions)
• Tyler Technologies, ERP, or similar municipal financial software
• Strong analytical and organizational skills
• Ability to prepare executive financial reports

Type of Appointment/Work hours:

• Full-time/Regular position.
• Standard workweek, which is forty (40) hours of work per week usually consisting of five (5) days of eight (8) hours per day. The workday may be varied for the efficient delivery of public service.
• Will be required to work other than the standard workweek on occasion, including evenings, weekends, and/or holidays.
• Will be required to work occasional overtime or shift assignments, if applicable.

Requirements:

• Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, or a closely related field.
• Minimum of two (2) years of progressively responsible administrative experience; municipal government experience preferred.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and Naviline (ERP)
• Ability to prepare professional reports and correspondence.
• Valid Florida Driver License.
• Successful completion of a background investigation.

Equivalency Clause:

• An equivalent combination of High School Diploma, training, and at least 10 years of experience that provides the required knowledge, skills, and abilities may be considered in lieu of the stated education and experience requirements. Substitution will be evaluated on a case-by-case basis to determine relevance and comparability.

Core Competencies:

• Judgment - Sound decisions based on fact; uses logic to solve problems.
• Quality of Work - Performs work thoroughly, accurately, and professionally.
• Reliability - Timely and consistently completes assigned work; consistently reports to work and is punctual.
• Safety - Committed to ensuring a safe environment and complies with applicable safety standards.
• Technical Capability - Applies knowledge to identify issues and works to develop skills; demonstrates knowledge of techniques, skills, and equipment.

Work Authorization/Security Clearance:

• The employee must successfully pass a background screening process and comply with the City's Drug-Free Workplace policy.
• The City will also verify the identity and employment authorization of individuals hired so the proper completion of Form I-9 is required, which includes the employee providing documents evidencing identity and employment authorization.

Equal Opportunity Statement:

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Qualifying individuals with disabilities may be provided reasonable accommodations to enable them to perform the essential functions. Veteran's Preference Policy: In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, the City of Homestead complies with Florida law by providing Veterans' Preference in hiring. Qualified applicants, including veterans, spouses, widows/widowers, parents of service members, and current reserve or National Guard members, may receive hiring priority if they meet minimum qualifications and can perform the duties required. Veterans' Preference includes additional points on exams, prioritized placement on employment lists, and education waivers for certain qualified individuals. This preference ensures eligible candidates are considered fairly at all stages of the hiring process. For questions, contact the Human Resources Department.