ADMINISTRATIVE ASSISTANT 5

About This Job

The Louisiana Special School District (LSSD) is an education service agency that provides services to the Louisiana Special Schools (Louisiana School for the Deaf, Louisiana School for the Visually Impaired and Special School Programs). The schools provide educational opportunities to students with low-incidence disabilities and a variety of unique needs. We're looking for a detail-oriented, organized, and service-minded Administrative Assistant 5 to support schools, patrons, and staff in providing educational and accessible library materials to students. This role offers the opportunity to make a meaningful impact while managing orders, records, inventory, and day-to-day administrative processes. If you enjoy helping others, staying organized, and working in a team environment, we encourage you to apply! Ideal candidates will possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Preference may be given to applicants who have American Sign Language skills.

Minimum Qualifications

Four years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Process and manage orders for textbooks, instructional materials, supplies, and accessible materials requested by schools and patrons.
• Use KLAS to maintain student and patron records, process material requests, manage orders, and keep information accurate and up to date.
• Assist schools and patrons with placing online material requests and provide support when they have questions about the ordering process.
• Maintain library inventory and catalog records, including adding new materials, updating records, labeling materials, and tracking items as they are received and shipped.
• Coordinate purchasing and purchase orders, including obtaining quotes, preparing requisitions, and ensuring the appropriate approvals and funding are in place.
• Support the annual Federal Quota Census process by helping schools update student information, verify records, and submit required documentation.
• Maintain and organize important records, including student documentation, eye reports, parent permission forms, packing slips, and Federal Quota reports.
• Coordinate accessible educational materials, including ordering and supporting the production of braille, large-print, and digital textbooks and resources.
• Monitor orders, supplies, and equipment, providing updates to schools and requesting supplies or purchases when needed.
• Provide friendly, professional customer service to schools, patrons, guests, and staff while supporting the day-to-day operations of the department.

Position-Specific Details:

Appointment Type: The applicant chosen for this position will be expected to accept a Probational Appointment or a Promotion if you are a Permanent State Employee.

Location: THIS POSITION IS LOCATED IN THE OFFICE OF THE SPECIAL EDUCATION DEPARTMENT FOR THE LOUISIANA SPECIAL SCHOOL DISTRICT.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

There is no guarantee that everyone who applies to this posting will be interviewed. Specific information about this job will be provided to you in the interview process, should you be selected.

Contact Information:

For further information about this vacancy, contact:

Louisiana Special School District Human Resources 2888 Brightside, PO Box 3074 Baton Rouge, LA 70821 View phone number on click.appcast.io

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

The Louisiana Special Schools do not unlawfully discriminate on the basis of race, color, national origin, sex, disability, or age in our programs and activities.