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Administrative Assistant

A. C. Lewis Management

Baton Rouge, LA

Job Description

Job Description

  • Answer telephones and give information to callers, take messages, or transfer calls to the appropriate individuals.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Distribute incoming mail or other materials and answer routine letters.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Maintain office inventory and order supplies and services, as needed.
  • Maintain office for cleanliness.
  • Run errands, as needed.
  • Distribute correspondence to off site employees.
  • Assists in special projects, as needed.
  • Enters invoices and light data in accounting software.
  • Prepares invoice remittance and submits payments prior to due date.
  • Prepares invoices for managed properties.
  • Assists in 1099 preparation and mails to vendors at year end.
  • Maintains vendor insurance and W-9s. Creates and updates vendors in accounting software.

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Vacancy posted a month ago
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