Fleet Administrative Assistant

Stivers Automotive Group

Job Description

About the Role

We are seeking a detail-oriented and highly organized Administrative Assistant to support our growing Fleet Sales Department. This role is essential to keeping our fleet operations running smoothly — from processing orders and maintaining records to coordinating with commercial clients, Ford Motor Company, and our internal sales team. If you thrive in a fast-paced environment and enjoy juggling multiple priorities with a smile, we want to hear from you.

What You'll Do

Provide day-to-day administrative support to the Fleet Sales Manager and fleet sales team
Prepare, process, and track fleet vehicle orders, invoices, and purchase agreements
Maintain accurate records of fleet inventory, order status, and delivery schedules
Communicate with commercial and government fleet customers regarding order updates, paperwork, and delivery timelines
Coordinate with Ford Motor Company representatives on order allocation, incentives, and program compliance
Assist with titling, registration, and licensing paperwork for fleet vehicles
Prepare sales reports, spreadsheets, and correspondence as needed
Answer phones, respond to emails, and greet fleet customers professionally
Support the team with scheduling, filing, data entry, and general office organization
Assist with special fleet promotions, bid packages, and RFP documentation as needed

What We're Looking For

High school diploma or equivalent required; Associate's degree preferred
1+ years of administrative, clerical, or office support experience (automotive or fleet experience a plus, but not required)
Strong organizational skills with excellent attention to detail
Proficiency in Microsoft Office (Excel, Word, Outlook); experience with dealership management systems (e.g., CDK, Reynolds & Reynolds) a plus
Excellent written and verbal communication skills
Ability to multitask and prioritize in a fast-paced, deadline-driven environment
Professional, positive attitude and strong customer service orientation
Ability to maintain confidentiality and handle sensitive information

Why Join Us

Competitive pay based on experience
Health, dental, and vision insurance
401(k) with company match
Paid time off and holidays

Apply

Vacancy posted 2 days ago

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