Administrative Assistant

Administrative Assistant

Location: Provo, UT

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $25.00$29.00 / Hour (USD)
• Shift / Schedule: Monday Friday, 8:00 AM 5:00 PM
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

We are looking for a friendly, organized, and reliable Workplace Experience (WX) & Front Desk Receptionist to be the welcoming face of our Seattle office. In this role, you will be the first point of contact for visitors, clients, candidates, and staff, while supporting the smooth day-to-day operations and administrative needs of our workplace. The ideal candidate takes pride in maintaining high office standards, demonstrates strong initiative, and is passionate about delivering an exceptional employee experience.

Key Responsibilities

• Welcome employees, candidates, clients, partners, and other guests as a positive first point of contact to our office
• Maintain awareness of site events, executive leadership, schedule, and external visitors
• Assist with vendor screening
• Assist with real estate and WX initiatives and projects
• Process all deliveries to and from the office
• Manage office supply inventory and stocking supplies; placing orders and maintaining an organized backstock throughout the entire office
• Perform floor checks in common areas once a day
• Provide support to real estate, facilities, and WX onsite team as needed
• Assist with coordination and support for all site events
• Assist with parking management, passes, and validation
• Monitor and respond to incoming front desk emails in a timely and professional manner
• Perform a variety of general administrative tasks including scheduling, data entry, filing, and general correspondence
• Troubleshoot and utilize technology including badging, Envoy, Zoom, Coda, and ticketing system
• Maintain knowledge of local restaurants, venues, and social hubs; assist in booking executive conference rooms, transportation, meals, and outings as needed
• Support other sites with day-to-day needs where no Workplace Experience on-site presence exists
• Own day-to-day reception cleanliness take pride in maintaining a high standard in the environment, particularly at the front desk reception
• Consistently think of ways to improve the office environment Employee Experience is paramount
• Oversee badging and the guest check-in / check-out process
• Check spaces for items needing attention; generate tickets to appropriate departments

Required Skills

• Ability to manage multiple projects at one time
• Ability to lead projects with little supervision
• Very detail-oriented and extremely organized
• Must be flexible and able to quickly react to last-minute changes
• Excellent interpersonal skills
• Demonstrate exceptional communication skills, with the ability to confidently engage with customers and collaborate effectively with employees at all levels within the organization
• Dependable with a strong record of consistent and punctual attendance
• Exhibit a strong sense of urgency and attentiveness to ensure timely responses and resolutions to inquiries, fostering a positive and efficient workplace environment
• Must demonstrate a strong commitment to fulfilling the entire contract duration of the role
• Experience with admin tasks, work order systems, and access control systems
• Customer service skills

Education Requirements

• Bachelor's degree preferred

Required Experience

• 12 years' experience in a similar role (source requirement); 23 years ideally in customer service, receptionist, and administrative roles

Work Environment / Physical Requirements

• Fully onsite in Provo, UT 5 days a week in office
• Hours: Monday Friday, 8:00 AM 5:00 PM (approximately 40 hours/week)
• No overtime is anticipated

Important Notes

• This is a true receptionist role focused on front desk duties and handling incoming visitors; no incoming calls are expected
• ASAP start; September is the latest
• Interview process: Round 1 Virtual Zoom with hiring manager; Round 2 Team panel onsite interview (24 people)
• Extension is possible; conversion to permanent employment is possible with good performance

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-10610

Industry: Administrative & Support