Administrative Assistant

UPMC Children's Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant - Intermediate! This position will work in the Lawrenceville Medical Building located near CHP's Main Campus, Daylight Hours, Monday - Friday.

UPMC offers a robust Career Ladder - Title and Rate of pay will be based on education and experience.

Under general supervision, you will provide varied administrative support to our Child Advocacy Center.

Responsibilities:

* May make travel arrangements.

* Maintains various accounting and budgetary records (i.e., completes expense reports).

* Collects, compiles, and analyzes moderately complex data and information.

* Composes straightforward written descriptions of results.

* Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

* May also perform all responsibilities of an Administrative Assistant - Associate:

* Performs routine clerical functions, such as copying, sorting, filing, and typing.

* Sets up and maintains varied office files, logs, and records office activities.

* Orders office supplies and maintains office equipment.

* Answers, screens, and routes incoming calls and messages.

* Responds to routine questions

* Greets, screens, and directs visitors to appropriate staff member.

* Reviews administrative procedures and interprets them for employees.

* Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

* Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

* Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

* High school diploma or equivalent

* Three years experience in an administrative support role, Healthcare Administrative Assistant experience preferred.

* Fellowship Onboarding experience preferred.

* Epic Scheduling experience preferred.

* Previous Outpatient Clinic experience preferred.

* Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

* Ability to use applicable MS Suite products

* Working knowledge of business processes and procedures

* Knowledge of basic accounting and financial principles and functions

* Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

* Act 31 / Act 33 / Act 34 / Act 73 with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran