Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a growing team in Riviera Beach, Florida. This role is ideal for someone who brings precision to billing, stays organized in a fast-paced environment, and communicates confidently with both customers and internal partners. You will support the full receivables cycle by issuing invoices, applying payments, monitoring outstanding balances, and helping resolve account questions efficiently.

Responsibilities:
• Prepare and send customer invoices with supporting documentation, ensuring billing details are complete and accurate before release.
• Coordinate with internal departments to confirm shipped equipment and parts are billed promptly and correctly.
• Submit invoices through customer payment portals when required and track their successful delivery.
• Record incoming payments from multiple sources, including checks, electronic transfers, and credit card transactions.
• Apply cash receipts to the appropriate customer accounts and maintain accurate daily posting activity.
• Follow up on past-due accounts, document collection efforts, and work with customers to support timely payment.
• Reconcile account balances, investigate discrepancies, and resolve billing issues in partnership with cross-functional teams.
• Review aging reports to identify overdue trends and support efforts to improve collections performance.
• Maintain well-organized records of invoices, remittances, account activity, and collection communications.

• At least 2 years of experience in accounts receivable, billing, bookkeeping, or a closely related accounting function.

• Strong attention to detail with the ability to manage records accurately and stay highly organized.

• Effective written and verbal communication skills, including the ability to address customer payment and billing questions professionally.

• Proficiency in Microsoft Office applications, especially Excel, Outlook, and Word.

• Experience handling invoicing, cash application, collections, and account reconciliation activities.

• Ability to work independently while collaborating closely with teams across accounting, sales, engineering, and operations.

• Familiarity with accounting or ERP systems

• Manufacturing industry experience or exposure to controlled financial processes such as SOX is a plus.