Accounts Receivable Specialist

Job Description

Job Description

Job Summary:

We are seeking a detail-oriented Accounts Receivable Specialist to manage invoicing, collections, and customer account reconciliation. This role focuses on accurately applying financial transactions and managing customer billing. The ideal candidate is organized, analytical, and skilled in managing customer accounts and cash flow.

Key Responsibilities:

Billing & Invoicing:

• Prepare, review, and issue accurate customer invoices based on contracts, services, or agreements
• Ensure billing is completed timely and in accordance with company policies
• Resolve billing discrepancies by coordinating with internal teams

Accounts Receivable Management:

• Monitor accounts receivable aging and follow up on outstanding balances
• Contact customers regarding past-due invoices and resolve payment issues
• Maintain accurate customer account records

Cash Application:

• Post customer payments (ACH, wire, checks, credit card) to the appropriate accounts
• Reconcile payments to invoices and investigate any discrepancies
• Ensure timely and accurate cash posting

Customer Account Reconciliation:

• Perform regular account reconciliations and resolve variances
• Research and correct unapplied or misapplied payments
• Provide account statements to customers upon request

Reporting & Analysis:

• Prepare AR aging reports and collection status updates
• Track key metrics such as DSO (Days Sales Outstanding)
• Identify trends and recommend improvements to enhance cash flow

Qualifications :

• 2+ years of experience in accounts receivable and billing
• Strong understanding of AR processes and cash application
• Proficiency in Microsoft Excel

Skills & Competencies:

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Effective communication and customer service skills
• Problem-solving and analytical abilities
• Ability to work independently and manage multiple priorities