Temp to Perm Executive Assistant

Executive Assistant (Temp-to-Perm)

Midtown Manhattan, NYC (Hybrid)

Temp-to-Perm | Non-Exempt

A well-established membership-based nonprofit organization headquartered in Midtown Manhattan is seeking a highly organized and adaptable Executive Assistant to support their CEO.

Responsibilities

• Manage and coordinate the CEOs complex calendar, including internal and external meetings and scheduling priorities
• Support the day-to-day operations of the Executive Office
• Prepare meeting materials, briefing documents, agendas, and follow-up items
• Coordinate Board of Directors and committee meetings, including logistics and materials preparation
• Track key initiatives, deadlines, and ongoing commitments
• Arrange domestic travel and provide onsite support for events and 34 annual conferences requiring overnight travel
• Maintain executive and member information across internal systems, including iMIS, OnBoard, and SharePoint
• Support CEO-led initiatives, special projects, and external outreach efforts
• Manage expense reporting and monthly reconciliation
• Serve as the initial point of contact for headquarters rental inquiries
• Provide additional administrative support and special projects as needed

Qualifications

• Bachelors degree required
• 35+ years of experience supporting senior executives or C-level leadership
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Strong judgment and discretion when handling confidential information
• Excellent written and verbal communication skills; writing samples will be required
• Professional, dependable, and calm under pressure
• Collaborative team player with a proactive mindset
• Proficiency in Microsoft Office Suite, Zoom, and virtual meeting platforms
• Experience with or ability to quickly learn platforms such as OnBoard, iMIS, Constant Contact, and Broadcast

Please submit your resume for immediate consideration.

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