Administrative Manager

Position Description To support the Program Chair with primary responsibilities inprogram administration, financial management, PhD program eventcoordination at multi-sites, maintenance of administrative records,communication management, and grant management; to provide timelyand excellent customer service to students, faculty, and other PhDcommunity; to participate in strategic planning for the PhDprogram; to supervise part-time staff; and to liaison Eastern andother professional communities Position Responsibilities A. Administration: Support and independently fulfilladministrative functions and interface with the appropriate Easternoffices. Some tasks include: Managing the finance for purchasing and reimbursements &contract processing Coordinating the development, update, and dissemination ofprogram-related materials (e.g., academic, administrative, grant,handbooks, website, catalog, etc.) & participating in theprogram’s strategic planning Communicating and collaborating with the Chair and stakeholderson the day-to-day administration, planning, evaluation, andproblem-solving efforts, all the while maintaining positive workingrelationship with other Eastern University support services B. PhD Program Event Coordination: Coordinate all programactivities (e.g., residencies, graduation receptions, departmentmeetings, worship events, retreats, Board of Fellows events, etc.).Some tasks include: Planning and managing instructional residencies and other PhDevents (e.g., facility scheduling, food, programming, notifying,etc.) Troubleshooting faculty and student concerns; assisting guestspeakers and adjunct faculty with travel and accommodations Creating an environment of hospitality with excellent customerservice mindset C. Maintenance of Administrative Records: Effectively organizeand maintain records on the program, faculty, and students. Sometasks include: Maintaining the records of the curriculum, syllabi, courseevaluation, etc. accurately and in a timely manner; and updatingBrightspace courses and shared files such as PhD Student Resources,PhD Faculty Resources, Comprehensive Exams, Dissertations,etc. Maintaining the records of department documents, such as thecovenants, contracts, and other records for faculty anddissertation committee members Keeping the financial records of purchasing and reimbursementsaccurately and completely D. Student Services: Provide academic and other necessaryservices to students. Some tasks include: Coordinating and supporting students regarding thecomprehensive exam, portfolio process, and dissertation-relatedevents Providing other academic services to students Advocating students’ interests to other University offices E. Faculty & Dissertation Committee Support: Provide supportto the faculty functions. Some tasks include: Supporting the faculty meetings (e.g., facility, food, minutes,etc.) Supporting the faculty’s management with research, instruction,presentation, and grant writing; assisting the Chair in providingfinancial and other support to the faculty Supporting the faculty’s instructional needs during residenciesand other Zoom sessions; and the dissertation committees’needs F. Coordination with Other On-campus Offices: Coordinate withthe PhD recruitment specialist and other university offices. Sometasks include: Coordinating with the PhD Recruitment Specialist to facilitatethe PhD recruitment process annually Coordinating with the College of Business and Leadershipadministration on PhD matters. Contracting, supervising, and mentoring to student assistantsas needed Status: Staff, full-time, salaried, exempt, 40 hours perweek, 12 months per year. #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.