Academic Administrator

Job Posting

The Office of Undergraduate Research and Inquiry is seeking a dynamic, skilled administrator to support the operations of an office focused on delivering high quality undergraduate education. Primary responsibilities include support for daily operations, human resources, budget and finance, and event planning and implementation. This is a part-time position, totaling 24 hours per week.

The ideal candidate will have high-level administrative skills and strong communication and organizations skills to work effectively across two offices.

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. In-office work is required for office events. Per Rice policy 440, work arrangements may be subject to change.

Hiring Rate: $25/hour. Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements:

• Associate degree or higher
• 3+ years of related experience. In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted.

Skills:

• Intermediate knowledge of Microsoft and Google software: word processing, spreadsheet, email, and database software programs to complete work assignments
• Experience with enterprise systems for HR
• Strong verbal and written communication skills
• Basic problem solving and critical thinking skills
• Ability to work independently under moderate supervision and complete tasks in a timely manner
• Customer service oriented
• Strong organizational skills
• Ability to multi-task
• Effective time management

Preferences:

• Experience with Oracle Fusion Cloud
• Experience with cloud storage applications

Essential Functions:

• Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department, such as procurement, room reservations, scheduling meetings, and booking travel
• Coordinates three or more major departmental functions, including program/event administration, budget / finance, and human resources
• Interprets, implements and ensures compliance with policies and procedures, particularly regarding expenses, events, and HR, and recommends alternative solutions
• Reviews and monitors trends to provide recommendations to streamline functions in the department
• Monitors and tracks budgets and expenditures, reallocates funds, processes financial transactions, including labor distributions, disbursements, expense corrections, and transfers
• Represents the department to on- and off-campus stakeholders
• Assesses training needs and may develop associated training
• May coordinate the work of student employees
• Performs all other duties as assigned

Additional Functions:

• Coordinates office maintenance and repairs as needed

Rice University is an Equal Opportunity Employer committed to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

Rice University is committed to ensuring Equal Employment Opportunity and the full inclusion of all qualified persons in the workplace. This commitment includes providing reasonable accommodations to persons with disabilities. For applicants with disabilities who require a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at View phone number on click.appcast.io or View email address on click.appcast.io for support.