Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations in for our client. This is a Contract position suited for someone who can keep calendars organized, handle front-office communication, and ensure administrative tasks are completed accurately and on time. The ideal candidate brings strong coordination skills, professionalism in responding to inbound calls, and the ability to manage multiple priorities in a busy environment.

Responsibilities:

• Coordinate complex calendars and arrange meetings, including scheduling support for board sessions across multiple associations.

• Organize onsite and offsite activities by handling logistics, timelines, and related administrative preparation.

• Serve as a primary point of contact for incoming calls and general office inquiries, directing requests promptly and professionally.

• Maintain accurate records through timely data entry, document tracking, and routine administrative updates.

• Partner with service providers and maintenance vendors to submit work requests, follow up on completion, and support office needs.

• Provide reception and general administrative support to help daily operations run smoothly and efficiently.

• Prepare correspondence, meeting materials, and other office documents as needed.

• Support finance-related administrative tasks when applicable, offering additional assistance in areas such as record organization and coordination.

• Previous experience in an administrative assistant, office support, or front-desk role.
• Ability to manage busy schedules and coordinate multiple meetings with a high level of accuracy.
• Experience handling inbound calls and communicating professionally with internal and external contacts.
• Strong data entry skills and attention to detail in maintaining records and documentation.
• Comfortable working with vendors, service requests, and general office coordination tasks.
• Proficiency with standard office software and administrative tools.
• Strong organizational skills with the ability to prioritize assignments in a fast-paced setting.