Legal Administrative Assistant - Bankruptcy

Job Description

Job Description

Job Title: Legal Administrative Assistant - Bankruptcy

Location: Falls Church, VA

Job Type: Full-Time, Non-Exempt

Salary Range: $65,000- $75,000

About Us:

Whiteford, Taylor & Preston is a law firm focusing on corporate litigation, global and regulatory law for companies in a wide range of industries. With offices in Delaware, Kentucky, Maryland, Washington, and Virginia, our 170 lawyers help our clients grow their businesses in the mid-Atlantic and around the globe. At Whiteford we strive to provide the best in innovative and sophisticated legal services, and seek talented students, attorneys, and staff who share this goal. We also value an inclusive work environment where diverse experiences, perspectives, and ideas are vital to a thriving workforce.

Job Summary:

The Legal Administrative Assistant, under the supervision of the Office Administrator, is responsible for providing a wide variety of administrative support to assigned attorney(s) and/or members of the firm’s senior leadership. This position will support primarily the attorneys in the Bankruptcy section. In addition, this role will also provide essential administrative and case support to attorneys and paralegals across multiple practice areas, including Litigation, Business, Corporate & Securities, and Trusts & Estates. This role ensures smooth operations and excellent customer service, maintaining good working relations and fulfilling business needs. The ideal candidate will be organized, professional, and capable of managing multiple tasks with a friendly and efficient demeanor.

Key Responsibilities :

• Drafting, proofreading, formatting, copying, scanning, and faxing correspondence and legal documents, including contracts and pleadings.
• Managing both digital and paper calendars, scheduling appointments, and coordinating meetings.
• Assisting with the maintenance of client contact information.
• Arranging travel logistics and preparing expense reimbursement requests.
• Managing both the intake and closure of client files.
• Maintaining the timely filing of both physical and digital documents to ensure easy identification and retrieval.
• Acting as point of contact for internal and external clients, answering inquiries, and relaying messages.
• Assisting with time entry and monthly billing processes.
• Conducting preliminary legal research as requested.
• Scheduling court dates and depositions, tracking deadlines and ensuring timely filing of court documents, response deadlines, etc.
• Creating and maintaining deposition, pleading, closing, transactional binders including associated indices.
• Assisting in the preparation of and filing legal documents with courts either by hard copy or the court’s e-filing system.

Skills and Abilities:

• Proficiency with legal document management software.
• Proficiency with legal time and billing and/or case management software.
• Ability to maintain confidentiality and handle sensitive information.
• Possess advanced knowledge of and proficiently use Microsoft Word, Excel, Power Point, Portable Document Format (PDF) applications including imaging and scanning functions.

Required Qualifications and Experience:

• 5+ years of experience as a Bankruptcy Legal Administrative Assistant
• Knowledge of bankruptcy laws and procedures
• Litigation support experience
• Strong knowledge of legal software (Best Case, Milana, etc.) and e-filing portals (PACER) and both state and federal court systems

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and development within a dynamic and supportive environment.
• A collaborative culture that values innovation, integrity, and inclusivity.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.