Human Resources Coordinator

LOCATION:   Las Vegas

STATUS:   FT

MISSION STATEMENT:   The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

POSITION SUMMARY:  

The Human Resource Coordinator will assist in planning, organizing, and managing all employee data, confidential and routine. The HRC supports frontline managers in the hiring, on-boarding, in-servicing, and training of staff, and coordinating employee activities. The Human Resources Coordinator has access to private employee information, and it is essential that confidentiality and privacy be strictly observed. This position is important in setting the standards for employee relations and instilling a positive impression of the staff throughout the Southern Nevada operation.

QUALIFICATIONS

• A bachelor’s degree in Human Resource Management, or other business-related field is required


• (Experience on a 2:1 ratio may substitute for educational requirement)


• Master’s degree in HRM preferred


• PHR, SPHR, SHRM-CP or SHRM-SCP Certification strongly preferred.


• In depth knowledge and experience managing issues related to: ADAAA, FMLA, FLSA, ERISA, GINA, COBRA, ACA, OSHA, WC, HIPAA, USERRA, EPPA, Title VII et. al.


• A minimum of five years’ HR experience with an organization with 100-200 full-time, part-time, temporary and on-call employees.


• Prior knowledge of principles and practices of human resources to include HRIS, performance appraisals, compensation & benefits, progressive disciplinary process, regulatory requirements, and risk management issues.


• Must be proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.


• Service oriented team player who can take initiative, work independently and quickly adapt in a fast-paced environment.


• Accurate and precise in handling qualitative and quantitative analysis.


• High attention to detail, consistent reliable follow through and able to prioritize and manage multiple projects, and meet established deadlines.


• Excellent verbal and written communication skills.


• Bilingual skills (English/Spanish) are desirable.


• Ability to work well with other employees, customers, and guests in keeping with TSA standards.


• Professional appearance and customer service skills required.


• Must be able to demonstrate good judgment, resourcefulness, flexibility, and problem solving.


• Possesses sensitivity and awareness of diverse cultural perspectives and the ability to work with diverse populations.


• Ability to work weekends/evening hours as needed.


• A valid Nevada driver’s license with a clean driving record.


• Certificate by and participation in The Salvation Army’s Fleet Safety Program on an annual basis.


• Must pass a criminal background check.

RESPONSIBILITIES

General:

• Manage the process for the hiring, termination, performance evaluation, and staff training and development that is in accordance with The Salvation Army policy and all pertinent state and federal laws in conjunction with the Divisional (regional) office.


• Oversee on-boarding protocols to include new hire and refresher/update sessions.


• Oversee the maintenance of accurate, complete and functional HR files.


• Provide data and prepare reports pertaining to workforce statistics.


• Plan and implement systems of personnel records and processing of payroll.


• Oversee the progress of staff within the first 90 days of employment to ensure that all positional requirements and qualifications are met satisfactorily before the end of the orientation period, utilizing the HR Assistant to provide support and assistance as needed.


• Oversee employee evaluation schedules (90 day and annual).


• Generate & review, in association with the program supervisors and administrators, job descriptions that reflect program needs, licensing requirements, funding requirements, state and federal laws and TSA standards.


• Request job postings for job openings.


• Accept and process all applications, resumes from prospective employees in keeping with Salvation Army standards and forward to managers for their consideration.


• Prepare and submit employee related documents to the Administrator for signature to be processed to the Command Finance Council for consideration via DHQHR & TSAMM.


• Assist managers in the hiring and disciplinary processes to ensure compliance with TSA standards.


• Evaluate proposals for consistent application of policies and protocols, including but not limited to:


• New hires


• Changes


• Terminations


• Disciplinary Action


• Performance Evaluations


• Be available to employees for consultation and provide pertinent TSA policy information, ensuring that the dignity of all employees will be respected.


• Confirm that all employees designated to drive TSA vehicles or use personal vehicles for official business participate in the Fleet Safety Program as outlined in The Salvation Army manual.


• Provide supervision to the HR Assistant and ensure that they are working in support of HR best practices & protocols.

Payroll:

• Review time records, review manager approvals, query anomalies and assist employees and managers in correcting errors.


• Provide written supportive documentation of pay cycle status for payroll processing.

Benefits:

• Possess an in-depth understanding of employee categories and subsequent benefits, and mentor and assist employees in understanding all benefit available to their status.


• Coordinate, with DHQHR, open enrollment benefit meetings.


• Troubleshoot benefit issues in cooperation with DHQHR team member assigned to manage benefits

Workplace Wellness & Risk Management:

• Act as the health workplace liaison for all workplace wellness programs


• Encourage employees and work towards healthy options


• Manage workers’ compensation claims by working with DHQHR to ensure the best outcomes for TSA & the employee(s).

Communication/Mentoring/Training:

• Provide managers with instruction and advice related to TSA HR policies, procedures and precedent.


• Mentor managers to build positive, productive relationships in an effort to increase compliance with policies and protocols.


• Counsel with employees, as needed, as it relates to issues affiliated with all aspects of employment.


• Manage T & D as assigned by supervisor.

On-Boarding:

• Conduct, schedule, & manage weekly employee on-boarding sessions.


• Act as a resource in providing clarification related to employment status, benefits and expectations

Off-Loading Employees:

• Process terminating employee paperwork.


• Ensure keys, badges, uniforms, and any other TSA property is returned before leaving the facility on the final day of employment.

FMLA/LOA:

• Monitor and assist with FMLA, LOA for processing, monitoring and compliance


• Assist with navigating the requirements of the FMLA


• Maintain logs of those on leave and manage FMLA requirements

Posting Compliance:

• Monitor required postings and check the R drive for updates regularly


• Ensure that employee bulletin boards are maintained and up-to-date with benefit, compliance, and other pertinent employee information.

Audits:

• Schedule time as per the auditor requests and review files in keeping with HR best practices.

General HR Responsibilities:

• Research & create reports as requested


• Other duties as assigned as they relate to the responsibilities of the HR Manager.

PHYSICAL REQUIREMENTS:   Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and/or move up to 20 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Must have the ability to operate telephone, a desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.