House Manager & Family Assistant

House Manager & Family AssistantLocation: Laguna Niguel, CA 92677Employment Type: Part-time | 20-25 hours per weekSchedule: Monday - Friday flexible between the hours of 9am-3pmCompensation: $35-$42/hourStart Date: ASAPRequirementsMaintain a smoke-free and fragrance-free environmentVaccinations general (Covid & Flu preferred)CPR and First Aid preferredReliable transportationMust be authorized to work in the United StatesAbout Our FamilyWe are a dynamic, close-knit family of four based in Laguna Niguel with one cat and a full, structured daily rhythm. Our household runs on intention — there are systems for everything, and everything has a place. One parent manages the home full-time, including homeschooling one child and coordinating care and shuttles for the other, while the other parent travels frequently for work. We have regular support in place (a weekly cleaning team and a meal prep chef on Monday mornings), but the day-to-day management of the household has grown beyond what one person can realistically handle alone.Our family keeps a full schedule, but we prioritize staying active and connected. In our downtime, we focus on travel, outdoor adventures like hiking, dining out, and gathering with friends.This is a home that values calm, order, and efficiency. We are thoughtful about our environment — including what we eat, what products we use, and the kind of energy we invite into our space. The afternoons belong to the kids and their activities, and the evenings are protected, quiet family time. We are looking for someone who understands that the goal is to make this home run seamlessly in the background, without adding to the mental load.Who You Are & What We're Looking ForThe ideal candidate is the kind of person who walks into a space, reads the room, and gets to work. Once up and running, they require minimal management and take genuine pride in maintaining order and anticipating needs before they become problems. They bring a calm, grounded presence — upbeat without being loud, engaged without being overwhelming. They understand that working in a private home requires respecting boundaries, adjusting energy to the environment, and treating the family's space and routines with care.They are highly organized, detail-oriented, and comfortable learning established systems. During onboarding, they ask clarifying questions rather than guessing; once accustomed to the role, they take full ownership and run with it. They receive feedback constructively and integrate it seamlessly. Self-directed and reliable, they take their role as a professional seriously, working independently while knowing when to check in. Discretion, healthy boundaries, and a proactive mindset are non-negotiable.Above all, you're accountable, receptive to feedback, and genuinely invested in being a trusted member of this family's support system.Key QualitiesHighly self-motivated with a strong sense of ownership and accountabilitySystems-Minded & Highly Organized: A natural organizer who thrives on creating structure, maintaining order, and continuously improving daily household routines and workflows to keep a busy home running seamlessly.Proactive and resourceful; anticipates needs and solves problems independentlyExcellent communicator who is professional, direct, and responsiveCalm, steady, and a resourceful problem solverAble to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolveValues professionalism, healthy boundaries, and supporting a private family with integrity and discretionKey Responsibilities:Family SupportSchool drop-offs and pick-ups as neededBack-up childcare when neededPrep backpacks, and snacksBe familiar with the children's weekly activity schedules to support smooth daily transitionsHousehold Organization & MaintenanceLearn and maintain established household organization systems throughout the home, including cupboards, closets, craft areas, and common spacesDaily resets: dishes, surfaces, light tidying, vacuuming high-traffic areas, making bedsPrepare the home for weekly cleaners and create punch lists for targeted tasks (refrigerator, oven, baseboards, etc.) to ensure completionSeasonal clothing, décor, and bedding swapsCoordinate donation drop-offsAssist with event, holiday, and guest preparationHelp with packing for family travel; unpack and process laundry upon returnIndoor plant watering (once per week)Replace batteries, light bulbs, and smoke detector batteries as neededBring trash cans in and out on collection daysHandle incoming mail and packages; break down and recycle boxesInventory & ErrandsMaintain and restock pantry, refrigerator, and household suppliesManage running shopping lists and place household orders (Amazon, Costco, Target)Process Amazon returns and handle post office runsPut away dry cleaningAssist with gift shopping as neededMeal SupportPrep healthy snacks for children (cut fruit, vegetables, etc.)Prepare school lunchesIngredient prep on Thursdays or Fridays to support weekend cookingGrocery runs to local stores for supplemental items or missed ingredients and put away groceriesKitchen clean-up and maintenance throughout the weekLaundry & LinensWash, fold, and organize household laundryMinimal ironing or steaming as neededLinen rotation: put out fresh sheets for cleaners to swap, rotate towels 1-2 times per weekMaintain tidy and well-stocked laundry areasVehicle UpkeepCoordinate family vehicle drop-offs at the service center for routine maintenance as neededDeep Cleaning & Special ProjectsOccasional pantry and refrigerator purgingGarage and entryway refreshesClean humidifiers and air purifiers; replace filters regularlyOutdoor upkeep: knock down cobwebs, wipe down patio furniture, clean the BBQ area, hose off and dry outdoor cushionsManage outdoor spaces between scheduled vendor visitsPet CareSchedule and transport the family cat to routine vet appointments (nail trimmings every six weeks); coordinate pet-related logisticsChange litter box dailyMaintain pet supplies (keep litter in stock)Vendor & Property OversightResearch and coordinate contractor quotes for ad hoc repairsSchedule and oversee recurring vendor visits: HVAC (twice yearly), tree trimming (annually), window washing (every six months, including holiday light installation and removal)Oversee landscapers and other contractors as neededAdministrative & Personal Assistant SupportResearch and book travel logistics, tickets, and tours for family tripsSchedule medical and other appointments for childrenGeneral household administrative tasks as neededHow to ApplyPlease submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume, and 3 professional references with current contact information. Please note that this role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we