Administrative Assistant

Administrative Assistant /Digital Marketing Coordinator

iQuasar LLC is hiring for an Administrative Assistant position that includes digital marketing coordination. We strive to provide the next generation of cutting-edge technologies. Our growth means exciting career opportunities for talented professionals in engineering, software development, and other key areas. We offer competitive compensation and benefits including Health, Vision, and Dental Insurance, matching the 401k plan, and other benefits given below, excellent training, and a vibrant working environment. Our employees are exceptional, giving us a competitive advantage by innovating solutions with a strong sense of mission and integrity. One of our clients in Dana Point, CA, needs an Administrative Assistant for a contract position.

Position: Administrative Assistant /Digital Marketing Coordinator

Visa Status: US Citizen

Location: Hybrid (required to be in-office in Dana Point, CA (2-times per month))

Employment Type: Full-time (job is 50% administrative/50% marketing coordination)

Responsibilities and Duties:

The Administrative Assistant supports day-to-day business operations. This can be anything from helping schedule meetings, scanning and organizing documents, data analysis, basic finance tasks, process coordination, reporting, and cross-functional support across a small team. This role serves as a liaison between leadership and operational teams, helping ensure workflows run smoothly, information is accurate, and organizational goals are tracked and supported. It also includes posting to social media, writing basic copy for that purpose, light video editing and the regular pulling of analytics for both social sites and the website. This role requires strong attention to detail, clear communication, and the ability to manage multiple priorities in a fast-paced environment.

Coordination & Communications

• Support daily operational workflows across multiple departments (operations, accounting, leadership, marketing, etc.) to ensure operational continuity
• Act as a liaison between team members and leadership to ensure information flows accurately and efficiently
• Manage and track competing priorities, deadlines, and action items
• Assist leadership with administrative, operational, and planning-related tasks
• Document internal processes, procedures, and technical instructions for repeatable use
• Monthly scanning, filing, and organizing of documents
• Weekly social posts Linkedin/YouTube that require basic copy writing skills
• Updates to website as required
• Sort, organize, and manage internal and external correspondence as needed

Data Analysis & Reporting

• Analyze operational, website, or performance metrics and summarize findings for stakeholders Wordpress, Google Analytics, Constant Contact, YouTube, Linkedin
• Create and maintain dashboards, reports, to support company goals and decision-making
• Assist with ad hoc data analysis to support business questions and operational improvements

Technology & Process Improvement

• Collaborate with team members on improving workflows and internal systems
• Assist in the development or maintenance of internal tools (e.g., task management systems, automation tools)

Required Qualifications

• Bachelors degree or equivalent practical experience
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities simultaneously
• Strong written and verbal communication skills
• Comfort working in structured, process-driven environments
• Ability to handle sensitive or confidential information with discretion
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Ability to be in-office (located in Dana Point, CA) 2- times per month

Preferred Qualifications

• Background in operations or business support roles
• Experience with Quickbooks, Unanet, Wordpress, Linkedin, YouTube
• Familiarity with video editing software & Canva or other graphics tool
• Experience with Microsoft 365 Administration
• Experience with data analysis or business analytics
• Experience documenting processes or instructions

Skills & Competencies

• Ability to write copy for marketing purposes and reports as needed
• Analytical thinking and problem-solving
• Attention to accuracy and consistency
• Ability to work independently and collaboratively
• Professional judgment and discretion
• Adaptability in a fast-paced environment
• Clear prioritization and follow-through

iQuasar LLC. offers a comprehensive benefits program including various options in these plans:

• Competitive salaries
• Vacation/sick leave
• Paid time off
• Nationally recognized insurance providers with online benefits services

If you are interested in this position, please send a copy of your latest resume at View email address on click.appcast.io with the information requested below: Also, please let me know what time/number is best to call to discuss this great opportunity. In case you are not interested in this position or this is not a right fit for you, please feel free to share this opportunity with your friends/networks or anyone you know who may be interested in this position. Thank you!

An Equal Opportunity Employer

iQuasar LLC. is proud to be an Equal Employment Opportunity Employer. We do not discriminate based on race, religion, color, national origin, political affiliation, sex, sexual orientation, gender identity, age, marital/parental /veteran status, disability, genetic information, membership in an employee organization, retaliation, military service, other non-merit factors, or any other applicable characteristics protected by law.