Administrative Assistant I

Job Description

Job Description

Looking for a position where your accuracy, focus, and reliability really matter?

Then we are looking for you!

We are a well-established Aliso Viejo company that has served the transportation industry for over 30 years, helping companies meet and maintain Department of Transportation (DOT) compliance requirements.

Job Summary

We are seeking a dependable, detail-oriented, quick-learning professional who takes pride in accurate work, enjoys learning, and is comfortable working both independently and as part of a team.

This position combines administrative support, customer service, document review, data entry, and regulatory compliance assistance . You will communicate with clients, maintain electronic and paper files, review information for accuracy and compliance, and support daily office operations.

Responsibilities

• Read, understand, and assist customers with DOT regulatory requirements and questions
• Answer customer phone calls and emails professionally
• Perform accurate data review and entry within company systems
• Review, proofread, and organize documents for accuracy, completeness, and compliance
• Provide exceptional customer service and client support
• Maintain strict confidentiality and securely handle sensitive information
• Learn and apply company procedures, Federal requirements, and industry-specific processes
• Perform Drug & Alcohol Specimen Collections (experience preferred, but we will train the right candidate)

Experience & Skills Needed

• Strong reading comprehension and ability to understand instructions, procedures, forms, and regulatory information
• Previous office or administrative experience
• Strong typing, data entry, proofreading, organizational, and time-management skills
• Comfortable with computers and learning new systems
• Intermediate proficiency with Microsoft Word, Excel, and Outlook
• Ability to prioritize multiple responsibilities and meet deadlines
• Ability to handle confidential information responsibly and professionally

You would be a great fit if you:

• Are dependable, organized, accurate, and professional
• Can concentrate on detailed work and work independently
• Ask questions while learning, apply what you learn, and become increasingly independent with experience
• Take ownership of your work and follow through
• Notice small details and take pride in getting things right
• Are willing to use both company training and self-instruction to build your knowledge and skills
• Are looking for a stable, long-term opportunity

You do not need to walk in knowing transportation regulations. You do need to be willing to learn them.

If you are someone who reads instructions carefully, notices the details, follows through, and takes pride in accurate work , we would like to hear from you.

What We Offer

• Full-time, consistent Monday–Friday schedule
• Competitive salary and benefits
• Comprehensive on-the-job training
• Opportunity to develop specialized knowledge in transportation safety and Federal compliance
• An established company with more than 30 years in the industry

Looking for a position where your accuracy, focus, and reliability really matter? Then we are looking for you!

We are a well-established Aliso Viejo company that has served the transportation industry for over 30 years, helping companies meet and maintain Department of Transportation (DOT) compliance requirements.

Company Description

Looking for a position where your accuracy, focus, and reliability really matter? Then we are looking for you!\n\nWe are a well-established Aliso Viejo company that has served the transportation industry for over 30 years, helping companies meet and maintain Department of Transportation (DOT) compliance requirements.