Administrative Assistant - Construction Office

Job Description

Job Description

UIG Tanks is located in Lake Forest near the 241 Toll Road. We are a small, established company with a quiet, casual office and a close-knit team.

Our regular office hours are 8:00 AM to 5:00 PM, Monday through Friday , with very rare overtime.

We are looking for a dependable, well-rounded Administrative Assistant who enjoys being the person everyone can count on to help keep an office running smoothly.

This is a great position for someone who has worked in a small or mid-sized office and is comfortable doing a variety tasks. Your day might include helping with invoices and expense reports, preparing a FedEx shipment, updating an Excel spreadsheet, assisting a Project Manager, contacting a vendor, helping an employee with paperwork, or taking care of something that unexpectedly comes up.

You do not need to be an accountant or experienced bookkeeper. We are happy to train the right person on our Accounts Payable and Accounts Receivable procedures. We are more interested in finding someone who is organized, dependable, comfortable with computers and numbers, and willing to learn.

What You'll Be Doing

• Assist with Accounts Payable and Accounts Receivable
• Prepare customer invoices and maintain supporting documentation
• Help track outstanding invoices and follow up with customers as needed
• Assist with weekly payroll documentation
• Process employee expense reports
• Review company credit card charges and receipts
• Maintain spreadsheets, files, and company records
• Greet occasional visitors and answer light incoming phone calls
• Coordinate with office vendors and service providers
• Prepare FedEx, UPS, DHL, and other shipments
• Assist with occasional employee travel arrangements
• Provide administrative support to our President, CFO, Project Managers, and field employees
• Help with special projects and the miscellaneous day-to-day tasks that come with running a small office

What We're Looking For

• Previous administrative or office experience
• Strong organizational skills and attention to detail
• Comfortable working with numbers and basic financial paperwork
• Good computer skills, particularly Microsoft Excel, Word, Outlook, and Adobe Acrobat
• Able to learn new processes and software
• Comfortable communicating professionally by phone and email
• Able to prioritize tasks and work independently
• Dependable and consistent
• Willing to ask questions, learn how we do things, and take ownership of responsibilities once trained
• Comfortable in a small office where everyone helps each other
• Experience with QuickBooks, AP/AR, payroll, or construction is helpful, but not required
• Notary Public is a plus

Who Does Well Here

The person who will be happiest in this position is someone who likes variety and doesn't need every day to look exactly the same.

We're not looking for a high-level accountant or someone to manage a large department. We're looking for a capable administrative professional who enjoys supporting a small team, learning new responsibilities, and becoming the person others know they can rely on.

We'd especially like to find someone who is looking for a stable, long-term position where they can become an important part of our team.

UIG Tanks is a leading industrial construction company specializing in the sales and installation of Bolted Water Storage Tanks. With a strong presence in the market, we provide innovative solutions to meet the water storage needs of various industries. Our commitment to quality, reliability, and customer satisfaction has earned us an excellent reputation in the industry. Privately held with over 50 years with the same management! Learn more at

Company Description

UIG Tanks is a leading industrial construction company specializing in the sales and installation of Bolted Water Storage Tanks. With a strong presence in the market, we provide innovative solutions to meet the water storage needs of various industries. Our commitment to quality, reliability, and customer satisfaction has earned us an excellent reputation in the industry. Privately held with over 50 years with the same management! Learn more at