Racing Administrative Assistant

Racing Administrative Assistant

Job Category: Racing

Requisition Number: RACIN002270

Posted: June 26, 2025

Full-Time

On-site

KMC Foothill Ranch

Foothill Ranch, CA 92610, USA

Description

Duties and Responsibilities:

• Coordinates and arranges detailed travel arrangements including air, hotel, shuttle, rental car, etc. on behalf of the entire Professional Racing team.
• Coordinates and ensures accurate payments of all invoices including expense reports.
• Administers professional rider, employee, and sponsor contracts including payments.
• Processes payments for salaried riders and expense/bonus money to riders.
• Obtains racing credentials for entire racing team and ensures that all items are received and/or distributed in a timely manner.
• Supports the racing department regarding office equipment, computer questions, etc. Orders parts and supplies as needed.
• Arranges credit for new vendors.
• Generates monthly reports pertaining to the current status of racing budgets.
• Processes racing invoices, expense reports, credit card statements, and purchase orders.
• Obtains and supplies logos for the team to vendors, sponsors, etc.
• Creates and maintains statistical tables of various riders' results.

Education and Experience: High school diploma or general education degree (GED) is mandatory; and minimum five years related experience and/or training as an administrative assistant; or equivalent combination of education and experience.

Skills and Qualifications:

• Must exhibit excellent oral and written communication skills.
• Must demonstrate the ability to successfully prioritize and organize multiple, competing tasks.
• Must be extremely detail and deadline oriented.
• Must bring energy and enthusiasm to group or team efforts.
• Must have experience working with Microsoft Word and Excel.
• Must have experience with SAP.

Approximate percentage of travel required 5%

Salary Range: $29.00 - $31.00 per hour

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the notice from the Department of Labor.