Administrative Assistant Construction

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Busy contractor now hiring a professional Construction Administrative Assistant for a concrete and masonry contractor that specializes in commercial, retail and multi-family construction projects. Looking for a strong candidate with recent experience in the construction field as well as longevity with previous employers. Must be available for immediate hire.

Hours are Monday - Friday 8 a.m. to 5 p.m.

Qualifications -

• 2+ years experience in construction administration, job and file set up.
• Must possess a strong work ethic, strong organizational and interpersonal skills, and good attention to detail
• Excellent communication skills both written and oral
• Profession demeanor
• Prior customer service experience and professional phone manners
• Data Entry and Computer literate Microsoft Office software, American Contractor experience a plus
• Must be a self-starter and have ability to multi-task and work efficiently with interruptions

General Duties: Support the Estimators in daily communications and record keeping including: * Coordinate billing contract requirements - AIA Contracts and Invoicing

• Maintain project files and completing necessary filing for accounting
• Various administration tasks, typing various construction documents, document processing, filing
• Scheduling appointments, making and receiving calls and communication with field staff, project managers and subcontractors
• Create RFQ's and Submittals
• Processing Change Orders
• Conditional, Unconditional Lien Releases
• Assist Project Managers as needed with documentation and organization projects
• Develop and maintain a filing system
• Data entry for multiple managers
• Job Costing