Accounting Clerk

Accounting Clerk

Hotel Brand: InterContinental Location: United States, Illinois, Chicago

Hotel: IC - Chicago Magnificent Mile (ORDHA), 505 North Michigan Ave, 60611

Hiring Salary: USD 28.23 - 30.59 Hourly

Relationships:

Internal: Reports directly to the Assistant Director of Finance

External: Hotel guest/visitors, vendors and repair personnel

Payroll Tasks:

• Administer payroll policies and procedures and ensure compliance with company guidelines and applicable federal, state, and local laws and regulations.
• Process payroll accurately and timely, including timekeeping, regular and overtime hours, gratuities, deductions, taxes, and other payroll adjustments.
• Review and audit timekeeping and payroll information to ensure accuracy, proper approvals, and appropriate labor costing.
• Maintain accurate employee payroll and timekeeping records, including new hires, terminations, pay changes, benefits, garnishments, any extra pay
• Prepare payroll-related reports for management, including headcount, overtime, labor cost, and any labor related reports.
• Research and resolve payroll discrepancies and employee inquiries, coordinating with corporate resources or the payroll provider as appropriate.
• Process manual correction, and other special payroll transactions as needed.
• Perform payroll reconciliations and audits and assist with payroll-related general ledger and bank account activities.
• Maintain accurate and organized payroll records and supporting documentation while ensuring strict confidentiality and security of employee information.
• Partner with department managers to ensure accurate timekeeping, timely approvals, and effective communication regarding payroll and labor matters.
• Assist with payroll system and timekeeping issues and provide support during labor meetings and other payroll-related activities.
• Perform other payroll-related duties and special projects as assigned.

Accounts Receivable Tasks:

• Completes daily A/R transfer programs and maintains A/R records.
• Ensures prompt and accurate invoicing of all accounts.
• Performs billing of all outstanding accounts every 3 days and ensures all bills are processed within 3 day of departure.
• Processes all credit card corrections, payments and compression in OPERA on a daily basis.
• Reviews all OPERA PM accounts.
• Reviews and settles credit balance on a daily basis.
• Handles all billing inquiries and complaints. Documents and resolves all such situations, advises managers of problems. Gives all necessary answers to the client on a timely basis.
• Attends meetings and hotel training sessions as required by hotel management.
• Researches and resolves all guest inquiries.
• Prepares all documentation pertinent to inquiries settlement.
• Send all refunds documentation (credit card credit, check request…) to the assistant controller for review and approval on a daily basis.
• May act as departmental trainer for specific areas of expertise.
• Cooperates, coordinates and communicates with guests and other departments in matters concerning issues of credit, follows up on outstanding accounts and assist with credit requirements.
• Verifies the credit worthiness of all prospective hotel customers.
• Oversees the research of billings inquiries, returned checks and other claims with the A/R team.
• Collection of overdue accounts.
• Reviews billing for completeness and correctness.
• Reviews daily A/R payments: Checks received by mail, bank transfers and applies payments to appropriate charges.
• Conducts monthly credit meetings.
• Attends pre-convention meetings.
• Coordinates billing of group with client, conference services, sales and reservations.
• Coordinates with department management uncollectable accounts and potential quarterly write-off's.
• Maintains and updates credit policy that is compatible with both the local market and IHG policies and procedures.
• At IHG, we are committed to providing our employees with a safe, secure and healthy workplace. It is your responsibility to comply with all workplace health and safety requirements, including any department specific training regarding equipment and procedures.
• Perform other duties, tasks and special projects as assigned.

General Cashier Tasks:

• Empties the cashier drop box in the security office with a witness and verifies the number of envelopes to the signature log.
• Counts the contents of the envelopes and makes sure that the content is the same that the cashier wrote on the envelope.
• Prepares the general cashier daily summary.
• Prepares bank deposit, ensuring that all checks are endorsed.
• Prepares the foreign exchange and calculates the corresponding amount in local currency for reimbursement.
• Prepares and distributes due backs, makes change for the front office and outlet employees.
• Counts contents of safe (general cashier house bank) on a daily basis.
• Disburses petty cash at general cashier hours.
• Completes audits every month for employees who have banks issued.
• Prepares house bank contracts for new cashiers and issues new banks upon requests authorized by the Director of Finance. Maintains accurate file of all current contracts.
• Prepares petty cash reimbursement for Director of Finance review.
• Assists with administrative tasks with the Accounts Payable specialist.
• Works with income auditing task to ensure work is completed when staff is on vacation of away from the office.
• Works with Accounts Payable to ensure all vendor statements are reconciled.
• Performs other duties, tasks and special projects as assigned.

Accounts Payable Tasks:

• Requests central A/P in Atlanta to set up supplier number for each supplier with form W-9 completed.
• Reviews documentation from receiving clerk for proper support and approvals.
• Responsible for the compliance with JP Morgan Chase credit card procurement and reconciliation.
• Reviews invoices received by mail and either circulates them to department heads for approval or matches with delivery notes.
• Posts and updates invoices and delivery notes, assigning account coding when necessary.
• Researches vendor statements and resolves discrepancies.
• Processes disbursements on a timely basis to maintain favorable vendor relations.
• Researches vendor inquiries and pending items on a timely basis.
• Runs control group register report, matching all entries with invoices and supporting documents for Finance leaders.
• Performs computer input of check requests from departments, i.e. TER's, and ensures proper General Ledger account numbers and required signatures.
• Maintains orderly filing system for copies of checks, all supporting documents and invoices to be paid.
• Processes group commission payments.
• Attends meetings and hotel training sessions as required by IHG.
• At IHG, we are committed to providing our employees with a safe, secure and healthy workplace. It is your responsibility to comply with all workplace health and safety requirements, including any department specific training regarding equipment and procedures.
• Performs other duties, tasks and special projects as assigned.

Income Audit Tasks:

• Analyze and balance all revenue
• Ensure all taxes have been collected and balanced
• Ensure all internal and external controls are in compliance
• Generate reports
• Resolve reporting discrepancies
• Reconciliation of third party charges
• Preparation of some assets and liabilities reconciliation
• Reconcile any cash variances with cashier
• Credit Card reconciliation
• Assist Assistant Director of Finance with month end closing

Payroll Administrator Tasks:

• Process payroll for payment of employees
• Verifying working hours and pay rates
• Ensuring compliance with laws and regulations
• Rectify payroll discrepancies
• Issuance of paychecks to Managers
• Maintaining employee records
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