Admin Associate 2 - Hybrid Opportunity

Admin Associate 2 – Hybrid Opportunity This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze. The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. Job Purpose Located in the top-ranked Stanford Psychology Department, the Psych One Program manages both an undergraduate introductory course and a teaching training program for graduate and advanced undergraduate students. For more on the Psych One Program, see our website: The Psych 1 Program Administrative Associate (AA) will support the logistics and material needs of the program by overseeing program scheduling, preparing course documents, and managing all expenditures. The AA will participate in all class lectures, weekly team meetings, and other training events, and will consistently provide feedback to strategize for the growth and continued success of the Psych One Program. They will represent program values and goals while frequently interacting with faculty, students, staff, and individuals beyond Stanford University. Core Duties Respond to inquiries, determine and take appropriate action as required, and serve as a resource regarding a defined set of policies and procedures. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. Plan and schedule calendars based on consultation, resolve calendar conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Maintain office supplies and equipment; obtain vendor quotations as needed and coordinate office moves. Serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives and track completion of required training. Maintain approved content on websites. Provide human resources transactional support such as time cards, I9s, and faculty affairs support as required. Guide and train student and/or contingent workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. Other duties may also be assigned. Education and Experience High school diploma and three years of administrative experience, or a combination of education and relevant experience. Knowledge, Skills, and Abilities Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. Physical Requirements Constantly perform desk‑based computer tasks; frequently sitting; occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds; rarely twist/bend/stoop/squat, kneel/crawl. Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide: The expected pay range for this position is $31.97 to $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as scope and responsibilities of the position, qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. Base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Please submit both a cover letter and resume for consideration. Additional Information Schedule: Full-time Job Code: 4097 Employee Status: Regular Grade: E Requisition ID: 108757 Work Arrangement: Hybrid Eligible The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at View email address on click.appcast.io. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr Stanford University