Administrative Associate 2

Administrative Associate 2

Pay Rate Range: $35.00 – $42.00/hr (DOE) Employment Type: Contract Schedule: Full-time, Monday–Friday | 8:00 AM – 4:30 PM Location: Stanford, CA (Hybrid – typically 3 days onsite, 2 remote)

Tekberry is looking for an experienced Administrative Associate 2 to join our client, Stanford University, providing complex administrative and operational support under limited supervision. This position plays a key role in supporting faculty, staff, and students with scheduling, financial transactions, travel coordination, and communication efforts.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate logistics for multiple stakeholders.
• Plan and process travel arrangements and reimbursements in compliance with university and sponsor policies.
• Support and organize departmental events, seminars, and workshops including vendor coordination and budget tracking.
• Draft, edit, and prepare professional correspondence, presentations, and reports.
• Process and reconcile financial transactions, including requisitions, purchase orders, and expense reports.
• Monitor inventory and office supplies, process vendor quotes, and assist with minor office moves.
• Serve as a resource for staff on standard policies, procedures, and administrative workflows.
• Maintain records, databases, and shared documentation accurately and confidentially.

Must-Have Qualifications

• High School Diploma or GED required; 3–5 years of related administrative experience.
• Demonstrated success in calendar management, travel processing, and event support.
• Strong computer literacy in Microsoft Office, Google Workspace, and database tools.
• Excellent written/verbal communication, interpersonal, and customer service skills.
• Detail-oriented with the ability to work independently and manage competing priorities.

Preferred Qualifications

• Prior experience in higher-education, healthcare, or research administration.
• Familiarity with Oracle Financials, SmartSheets, and university compliance systems.
• Proven ability to coordinate multiple projects and meet deadlines with minimal supervision.