Office Services Coordinator

Job ID: 112888Type of role: Full-timeInterest: Internal roles / Global AdministrationSkill group: CSSARegion: AllLocations: San Jose (Costa Rica)Posted (LinkedIn): 2026-10-06Created: 2026-10-05Apply: you'll work withYou are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact. In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference. When you join us, you will have: Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.What you'll doYou will own the delivery and continuous improvement of workplace operations and office services activities that support a seamless, compliant, and high-quality office experience. You will serve as a subject matter expert across multiple workplace service areas, driving operational excellence, process adoption, stakeholder engagement, and continuous improvement initiatives. You will apply structured problem-solving, operational expertise, and sound judgment to manage complex operational activities, influence stakeholders, improve service delivery, and ensure alignment with firm standards. By coaching and mentoring colleagues, driving the adoption of best practices, and leveraging data, technology, and operational insights, you will directly improve workplace services and positive business outcomes. To achieve this impact, you will coordinate and oversee a comprehensive range of workplace services, including meeting room operations, facilities management, catering and pantry services, health and safety programs, front desk operations, and visitor management. You will handle essential logistics such as mail and package services, transportation, print and design services, event support, and other office-specific operational needs. Your daily focus will involve collaborating across departments, vendors, building management, and key stakeholders to anticipate needs, resolve issues, and support business objectives. Additionally, you will manage vendor relationships, operational budgets, inventory, invoicing, and expense processes in accordance with firm policies and compliance requirements. By analyzing operational data, client feedback, and service performance metrics, you will identify trends, generate insights, and recommend improvements. We want you to champion the use of technology, automation, reporting tools, and firm-approved solutions to improve efficiency, service quality, and operational effectiveness. Ultimately, you will lead continuous improvement efforts by identifying opportunities to streamline processes, enhance service delivery, reduce risk, and improve the workplace experience, while coaching and training colleagues to foster operational excellence and knowledge sharing.Your backgroundUniversity degree and/or advanced certifications in office management, facilities management, hospitality, business administration, or a related field preferredSignificant experience supporting workplace operations, office services, facilities management, hospitality, or administrative operations, preferably within a professional services or corporate environmentExperience leading operational initiatives, coordinating vendors and stakeholder groups, and driving process improvementsProven ability to build strong stakeholder relationships and influence the adoption of operational processes, policies, and best practicesCapability to independently manage complex operational priorities, projects, and service delivery activitiesStrong problem-solving, risk assessment, and organizational planning skills to implement sustainable solutions and coordinate multiple initiativesExperience coaching and developing colleagues, fostering collaboration, knowledge sharing, and continuous improvementProficiency in leveraging data, technology, and automation to identify trends, improve workflows, and enhance operational effectivenessDeep knowledge of workplace operations, facilities, hospitality, administrative services, compliance requirements, and operational controlsAbility to work in-person (team schedules and office locations may vary) and operate standard office equipmentAbility to handle transportation of materials or objects, when requiredEffective communication skills across stakeholder groups, with the ability to translate operational insights into clear recommendations and actions