Administrative Assistant (CD)-General Services

Administrative Assistant

Join our team as an Administrative Assistant and play a key role in keeping our operations running smoothly. In this dynamic paraprofessional role, you'll take ownership of essential administrative support functions, coordinate and manage projects, and ensure accuracy in processing accounts payable and related financial tasks. If you're a detail-oriented professional who enjoys contributing to an efficient, well-organized workplace, we'd love to hear from you.

The schedule for this position is 8:30a-5:00p, M-F.

This is a paraprofessional position. The incumbent performs administrative support tasks and manages projects.

The Administrative Assistant position is part of Hanover County's Career Development Program (CD). The Administrative Assistant Ladder has four (4) levels ranging from Administrative Assistant I to Senior Administrative Assistant. Incumbents normally report to a Department Head or Manager and supervise no staff. However, Senior Administrative Assistants may serve as workflow leaders to lower-level Administrative Assistants.

Essential Functions:

• Prepares correspondence, payment vouchers and other essential paperwork.
• Establishes and maintains computer and paper files and records.
• Performs necessary office support activities as directed.
• Provides superior customer service to callers and visitors to the Department.
• Prepares reports as needed.
• Maintains calendars and schedules.
• Makes travel arrangements.
• Performs related work as assigned.

Working Conditions:

• Hazards: None Known
• Environment: Office
• Physical Effort: Minimal
• FLSA: Non-exempt

Knowledge, Skills and Abilities: Must be able to communicate effectively both orally and in writing. Ability to maintain records, organize, use the telephone, listen, understand and follow directions. Ability to learn the policies and procedures of and the services provided by the agency to which assigned. Ability to establish and maintain effective working relationships with County officials, employees and the general public.

Education, Experience and Training: High school diploma or equivalent required with previous administrative experience and training in Office Support Technology preferred OR Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require additional education and experience up to an Associate Degree.

Special Conditions:

• Criminal Records Check, including fingerprinting
• CPS (Child Protective Services) Check DSS, CSB, Community Resources and Court Services only
• U.S. Citizenship Required - Sheriff's Office only
• Twelve-month probationary period
• Mandatory Participant in the Citizen Emergency Response On-call Plan (DSS ONLY)
• Must obtain valid Commonwealth of Virginia Driver's License within 30 days of employment to be eligible to operate a county vehicle (DPU ONLY)
• VCIN (VA Criminal Information Network) (CCP ONLY)