Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a busy accounting team in Las Vegas, Nevada. This Long-term Contract opportunity is ideal for someone who can step in quickly, manage day-to-day payables activity, and help maintain accuracy during a period of increased workload. The Accounts Payable Specialist will support invoice processing and vendor account upkeep across multiple entities while contributing to organized workflows within the department. The ideal Accounts Payable specialist will have 2-5 years of recent Accounts Payable experience, familiar with multiple ERP systems, and prior multi entity accounting experience is highly preferred.

Responsibilities for the Accounts Payable Specialist:

• Process a steady volume of vendor invoices with close attention to timeliness, accuracy, and supporting documentation.

• Enter invoice details manually into accounting platforms and verify that records are complete and properly recorded.

• Perform three-way matching by comparing invoices against purchase orders and receiving information before approval.

• Assign correct general ledger coding, group invoices into payment batches, and prepare items for scheduled disbursement.

• Monitor the accounts payable inbox, respond to routine inquiries, and route issues to the appropriate internal contacts.

• Reconcile vendor statements, research discrepancies, and resolve outstanding items to keep balances current.

• Provide accounts payable support for two business entities while maintaining organized records and consistent processing standards.

• Assist the team with maintaining orderly workflows and transaction tracking as accounting processes evolve across systems.

• At least 2 years of recent accounts payable experience in a high-volume or fast-moving environment.
• Hands-on background with invoice entry, account coding, batching, and matching activities.
• Experience reconciling vendor statements and investigating payment or balance discrepancies.
• Ability to work confidently across more than one accounting system, including tools such as Spectrum or similar platforms.
• Basic Excel skills, including simple formulas, data review, and spreadsheet organization.
• Strong attention to detail with the ability to manage repetitive transactions accurately and efficiently.
• Clear communication skills and a dependable, team-oriented approach to supporting accounting operations.