Construction Administrator - Ground Systems Deployments

Job Description

Job Description

About Zipline

Zipline is the world's largest and most experienced drone delivery service. We are on a mission to serve all humans equally by ensuring access to food, medicine and essential goods anytime, anywhere. We design, build, and operate the world's largest autonomous logistics system, delivering critical supplies quickly and reliably. Today, Zipline operates on four continents, makes a delivery somewhere in the world every 30 seconds, and has completed millions of deliveries to date, including blood, vaccines, medical supplies, food, and retail products.

Our customers include the world's largest and most prominent healthcare systems, governments, retailers, restaurants and global businesses who rely on us to save lives, reduce emissions, increase economic opportunity, and provide delivery from point A to point B as fast as possible. The drone is only 15% of what we've built to enable seamless, reliable, global operations.

Our system strengthens supply chains, reduces congestion, and gives people time back. With more than 140 million commercial autonomous miles safely flown, Zipline is redefining access to healthcare, consumer products, and food across the globe.

We operate at a global scale and are looking for practical problem solvers who thrive on real-world challenges and rapid growth. Our team is motivated by building systems that have a direct, meaningful impact on people's lives and by scaling the future of logistics. We are seeking people who sculpt from first principles, enjoy facing adversity, and can do the impossible at record breaking speeds.

About this role

We're looking for a collaborative and detail orientated Construction Administrator to join our Deployments and Construction team to own the administrative backbone that keeps construction projects controlled, documented, financially accurate, and moving.

This role is for someone with exceptional attention to detail and a demonstrated track record of supporting multiple complex construction projects at once. You will manage the administrative systems behind project execution: invoices, payment applications, purchase orders, contracts, change orders, schedules, document control, project records, vendor information, and cross-functional communication.

The right person is highly organized, precise, persistent, and comfortable operating in the details. You should be able to spot missing backup in an invoice, catch an inconsistency between a contract and a change order, keep project schedules and action logs current, follow up until blockers are closed, and maintain clean records without needing constant reminders. This is not a passive coordination role; it is an execution-control role for someone who creates order across many active projects.

This role also has scope to define how our projects are administered - what processes to follow, what tools to use, and what steps are needed to ensure success.

What you'll do

• Own construction administration across multiple active charging-site and ground-infrastructure projects.
• Manage project documentation, including contracts, purchase orders, change orders, payment applications, invoices, vendor records, insurance documentation, lien waivers, closeout materials, and project correspondence.
• Review invoices and payment applications for completeness, accuracy, backup documentation, purchase-order alignment, contract alignment, and approval readiness before routing for review.
• Track budgets, commitments, invoices, change orders, forecasts, and actuals in partnership with Construction, Finance, Procurement, and project owners.
• Maintain project schedules, milestone trackers, action logs, decision logs, and follow-up lists so construction teams have a clear view of status, risks, and next steps.
• Support contract administration from initial setup through execution, change management, closeout, and final reconciliation.
• Keep all details across our software platforms current, accurate, and internally consistent - Procore, Coupa, spreadsheets, trackers, and other construction or internal construction and finance systems
• Coordinate across Construction, Finance, Legal, Procurement, Design, Engineering, Deployment, and external vendors or general contractors.
• Surface issues early when invoices, contracts, schedules, change orders, vendor documents, or approvals are missing, inconsistent, late, or blocked.
• Prepare regular project updates, cost and invoice summaries, schedule status reports, and administrative dashboards for construction leadership.
• Maintain complete and audit-ready project files so Zipline can understand what was approved, what was spent, what changed, who owns the next action, and what remains open.
• Support vendor onboarding, contractor documentation, sourcing support, meeting coordination, project startup, and project closeout.
• Improve administrative processes, templates, trackers, and handoffs as Zipline scales construction across more sites and markets.

What you'll bring

• 4+ years of experience in construction administration, project administration, construction coordination, project controls, contract administration, or a similar role supporting complex construction projects.
• Demonstrated excellence managing multiple active projects at once, especially where invoices, contracts, schedules, budgets, vendors, and project documentation all need to stay accurate.
• High attention to detail, with evidence that you have owned administrative accuracy in a construction, infrastructure, facilities, real estate, energy, telecom, EV charging, solar, logistics, or distributed-site environment.
• Strong working knowledge of construction contracts, purchase orders, change orders, payment applications, invoice review, vendor documentation, project closeout, and document control.
• Fluency with construction management and financial systems. Procore and Coupa experience are strongly preferred; experience with similar systems such as Oracle, SAP, NetSuite, Textura, e-Builder, Smartsheet, MS Project, Primavera, or advanced Excel is also valuable.
• Ability to reconcile details across systems: contract values, PO amounts, change orders, invoices, payment status, schedule milestones, and project records.
• Strong follow-through. You can keep work moving across busy construction managers, finance partners, vendors, contractors, and internal stakeholders.
• Clear written and verbal communication, especially when escalating missing information, approval blockers, cost discrepancies, schedule risks, or documentation gaps.
• Comfort working in a fast-paced, evolving environment where the process is still being built and the volume of projects is increasing.
• Practical judgment on when to ask questions, when to escalate, and when to drive an administrative issue to closure yourself.
• Proven excellence working in a remote / hybrid role if not based an office.

What else you need to know

This will be a remote / hybrid based role, with opportunities to be based in our Texas locations, with regular collaboration across construction, finance, procurement, legal, design, engineering, deployment, and external partners. Some travel to project sites or vendor meetings may be required based on project needs.

The starting cash range for this role is $60,000 - $90,000. Please note that this is a target, starting cash range for a candidate who meets the minimum qualifications for this role. The final cash pay for this role will depend on a variety of factors, including a specific candidate's experience, qualifications, skills, working location, and projected impact. The total compensation package for this role may also include: equity compensation; discretionary annual or performance bonuses; sales incentives; benefits such as medical, dental and vision insurance; paid time off; and more.

Zipline is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state, federal or local law or our other policies.

We value diversity at Zipline and welcome applications from those who are traditionally underrepresented in tech. If you like the sound of this position but are not sure if you are the perfect fit, please apply!