Executive Assistant

THE COUNTY OF EL DORADO The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting. THE OPPORTUNITY Under general direction, performs varied, complex, and confidential technical, administrative, and secretarial support duties in support of an assigned department director/elected official or the Chief Administrative Officer, which includes handling confidential information and materials; has frequent contact and coordinates and participates in assigned programs, projects, and services with other County departments, divisions, and outside agencies; works with the public to resolve issues and concerns; provides information or directs questions and requests to the appropriate staff; and performs related duties as assigned. The selected candidate will have the opportunity to: Provide administrative support to an assigned department director/elected official or the Chief Administrative Officer in the daily management of operations; schedule and/or coordinate meetings, seminars, conferences, and training sessions for department staff; act as a meeting secretary, including preparing agendas and informational packets, setting up meeting and training rooms, and taking and transcribing minutes for assigned boards, committees, and commissions; prepare complex departmental agenda items and packets for the Board of Supervisors or other commission meetings. Receive and screen calls, visitors, and incoming emails; provide information and resolve complaints by phone, in person, or by email to ensure an understanding, judgment, and the interpretation and application of department policies and procedures; listen to questions, and interpret and applies regulations, policies, procedures, systems, rules, and precedents according to existing guidelines; refer callers to the appropriate staff; coordinates or resolves problems of a moderate nature, when appropriate. Relieve the assigned department director/elected official or the Chief Administrative Officer of a variety of administrative details by assisting with duties of a specialized and sensitive nature; recommend organizational or procedural changes affecting administrative and office support activities; recommend improvements in work flow and use of equipment and forms. Collect and compiles material for review and analysis; provide recommendations for changes in programs, policies, or procedures to improve efficiency and cost effectiveness of operations. Initiate correspondence independently for signature by the department director/elected official or the Chief Administrative Officer; review finished materials for completeness, accuracy, formatting, compliance with policies and procedures, and appropriate English usage. THE IDEAL CANDIDATE This District Attorney’s Office is seeking a highly capable and responsive Executive Assistant to serve as the direct administrative partner to the District Attorney. This is a high-trust, high-visibility position for a proactive, adaptable, dependable, and highly organized professional who takes pride in public service and thrives in a fast-paced law and justice environment. The ideal candidate anticipates needs, takes ownership of assignments, adjusts quickly as priorities change, and consistently follows through with accuracy, discretion, and professionalism. Exceptional interpersonal skills, sound judgment, and professional maturity are essential. The successful candidate will work closely with elected and appointed officials, law enforcement executives, attorneys, courts, County leadership, community partners, and the public, often on sensitive or high-profile matters. They must be discreet, composed, resourceful, and comfortable working behind the scenes where candid discussions, competing interests, and rapidly evolving circumstances are part of the job. This individual will independently manage executive calendaring and meeting logistics; prepare correspondence, reports, agendas, briefing materials, and meeting packets; coordinate with justice partners and County departments; and remain flexible and responsive when operational needs require support outside normal business hours. Because this position has access to highly confidential law enforcement, prosecutorial, personnel, and executive information, the selected candidate must successfully complete a comprehensive background investigation prior to hire, similar in scope and depth to those used for sensitive law enforcement positions. For a professional who values accountability, public safety, meaningful public service, and the opportunity to work directly with the District Attorney, this position offers a unique opportunity to contribute at a high level and make a meaningful impact in El Dorado County. Human Resources will assess your application to determine if you are minimally qualified using the following recommendations: Education and Experience Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying. Equivalent to graduation from high school; AND Five (5) years of secretarial or administrative experience providing direct support to a department director or similar level position. RECRUITMENT PROCESS The Human Resources Department will screen all applications to identify qualified candidates. After the screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process. Training and Experience Evaluation A training and experience evaluation will be utilized to determine an applicant's ability to continue in the recruitment process ranking for referral to specific vacancies. Based upon the information in the application and/or responses to supplemental questions, the applicant's education, training and experience will be evaluated using a pre-determined formula. Supplemental questions play an integral role in this recruitment process. Please take the time to provide thoughtful and thorough responses. The information you provide may be used to determine your ranking for referral to specific vacancies. All work experience that is described or included in your response(s) MUST be included in the \"Work Experience\" section of your application. Do not refer to a resume or other documentation. Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. ADDITIONAL INFORMATION The County of El Dorado is recruiting applicants for Executive Assistant. This recruitment will establish a list for the purpose of filling current and future full-time, part-time, limited-term, and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer. One (1) full-time vacancy in the District Attorney's Office, located in Placerville, CA. The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply. Many job classifications require pre-employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer. Prior to conditional job offer, candidates will undergo a thorough background investigation. As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years. Proximity to major cities: 40 miles from Downtown Sacramento 50 miles from Sacramento Airport 129 miles to San Francisco Here are a few of the many activities and events available throughout El Dorado County: Hiking, Camping, Fishing, Boating, and Watersports Skiing and Snowboarding Live Music and Music Festivals Local Craft Breweries and Wineries El Dorado County Fair Placerville Speedway Farm to Fork Restaurants Local Shopping Gems Employees who are buying a home in El Dorado County may qualify for down payment assistance. Click here for more information. CHECK OUT OUR VIDEO TO LEARN MORE! The County of El Dorado participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States. Learn more: E-Verify Notice of Participation Right to Work #J-18808-Ljbffr